Job Description

POSITION TITLE : Accounting Clerk

REPORTS TO : Director of Finance

Exempt Status: Exempt

POSITION OVERVIEW:

Accounting Clerk – Join our Team!

The Institute for Nonviolence Chicago is looking for a proactive and detail-driven Accounting Clerk to play a key role in our financial operations. In this full-time position, you will manage and categorize accounts payable and receivable, process invoices and transactions, and maintain accurate financial records while ensuring compliance with company policies and grantor requirements.

Success in this role requires strong organizational skills, adaptability, and a proactive hands-on approach to issues. You’ll work closely with team members, departments, vendors, and donors—helping to streamline financial processes and protect confidentiality. The role also requires an understanding that numbers reflect the people we serve and should have alignment with our mission. Additionally, you may engage with the public as an Institute for Nonviolence Chicago ambassador, representing us with professionalism and integrity.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES :

• Reconciles bank statements, prepares daily deposits, and determines proper cost centers and account classifications.

• Performs recordkeeping functions that require simple bookkeeping and statistical knowledge.

• Analyzes charges, properly codes information for computer entry, and enters data.

• Responsible for petty cash disbursements, including controlling stamp sales and cashing approved vouchers and checks, and preparing regular documentation of checks and balances.

• Audits and prepares invoices to clients and government agencies, maintaining all related records.

• Types monthly financial statements, reports, letters and other materials.

• Opens and prepares incoming mail for distribution.

• Participates in assembly data for special projects.

• Performs other clerical duties as assigned.

REQUIREMENTS :

• High school diploma, including training in typing and bookkeeping, and one year of experience.
• Familiarity with automated accounting systems.
• Ability to deal with people.

• Ability to work effectively with diverse individuals and groups.

• Proficient computer skills, especially in Excel and Word.

SALARY RANGE:

Compensation is commensurate with years of related experience, position requirements, and candidate qualifications. The average salary for the position is $48,000 - $52,000 .

BENEFITS:

The Institute puts our people first with a top-of-the-line benefits package.

• Blue Cross Blue Shield (BCBS) of IL Medical Coverage options that support all levels of staff (including Part-Time): HMO, PPO, and HSA (PPO).
• ZERO: A free benefit for BCBS PPO members that helps find the least expensive option for medical
• MFS will contribute $2,000 to individual and $4,000 to family HSA Accounts through our HSA coverage, all front-loaded at the start of the year, or the start of your HSA enrollment.
• Teladoc services provided to all employees: A no-cost benefit providing general medicine and behavioral health services, no insurance
• Dental HMO and PPO options through Guardian
• VSP vision insurance with one of the largest networks in the Chicago-land
• Company-paid individual life insurance policy of $100,000, with a wide range of additional, employee-cost
• Company-paid individual Short-Term Disability (STD) and Long-Term Disability (LTD)
• Five Flexible Spending Account (FSA) options ranging from Health to Contribute your pre-tax dollars where you need them the most.
• Ascensus 401K Plan with up to a 4% Match, vested at 100% on day one of
• 12 paid holidays
• Starting with 15 days of PTO, maxing at 30 days after 3 years of service.
• Training and Professional Development Plan
• Pet Insurance options for your furry (or non-furry) friends.
• Comprehensive Employee Assistance Program (EAP).
• Free Will preparation services.
• On-staff notaries available to eligible employees.
• ALEX, AI-powered assistance that will make your benefit decisions

To apply, please send a cover letter along with your resume to hiring@nonviolencechicago.org .

Institute for Nonviolence Chicago -- EEO Statement

Institute for Nonviolence Chicago provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, the Institute for Nonviolence Chicago complies with applicable state and local laws governing nondiscrimination in employment in every location where the organization has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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