Job Description

Job Overview

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The ideal candidate will possess strong communication skills and a customer-focused mindset. This role is essential in ensuring the smooth operation of our office, providing support to various departments, and enhancing the overall efficiency of our organization.

Responsibilities:

• Manage calendars, schedule appointments, and coordinate meetings for team members.
• Provide exceptional customer service by addressing inquiries and assisting clients in a professional manner.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
• Handle phone calls with excellent phone etiquette, directing calls to the appropriate personnel as needed.
• Assist with clerical tasks such as filing, organizing documents, and maintaining office supplies.
• Proofread documents for accuracy and clarity before distribution or filing.
• Support the team with various administrative duties as required, including acting as a personal assistant when necessary.
• (English/Spanish) candidates are encouraged to apply to enhance communication with diverse clientele.

Requirements:

• Previous experience in an administrative role is preferred but not mandatory.
• Familiarity with calendar management and scheduling tools is a plus.
• Strong customer service skills with a proven ability to communicate effectively both verbally and in writing.
• Proficiency in data entry and clerical tasks with attention to detail.
• Experience as a dental receptionist or in a similar healthcare setting is advantageous but not required.
• Bilingual abilities are highly desirable to cater to a wider range of clients.

Compensation: $16.00 per hour

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