Job Description

A well-known pharmaceutical company in Deerfield is looking for a temporary-to-hire Administrative Assistant to join their team. You will provide administrative operational/office management support to the Sr. Director of Administrative Operations in the Deerfield office. This position will work on-site 3-4 days a week.

Responsibilities include:

• Answer incoming calls and route them to the appropriate staff member.
• Greet guests upon arrival.
• Accept packages, sort mail and distribute to the appropriate person.
• Order office snacks, beverages and office supplies.
• Responsible for stocking the café daily and office supplies as needed.
• Organize all details of the birthday and new hire lunches.
• Submit facilities tickets through office portal as issues arise.
• Coordinate meetings and order catering when requested.
• Day-to-day printer maintenance.
• Coordinate with IT to ensure laptop equipment is prepared for new employees.
• Assist in management of complex calendars for EVP, Chief Strategy Officer, EVP, Chief Medical Officer along with supporting departments as needed.

Qualifications:

• BA/BS is preferred but not required.
• 2+ years of experience in office management/administrative support.
• 5+ years of experience providing administrative support to senior level executives.
• Knowledge of office dynamics and office operational functions.
• Proficiency in Microsoft applications and ability to quickly learn internal systems.
• High level of flexibility and willingness to learn and take on new responsibilities.
• Ability to multi-task and prioritize the activities of the department appropriately.
• Excellent organizational skills, strong oral and written communication skills, and will be able to work in a high-paced, timeline driven corporate office setting.
  

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser:

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

Job Tags

Temporary work, Flexible hours, 3 days per week,

Similar Jobs