Job Description

Position type and expected hours of work: Full-time position, typically Monday through Friday, 8 am to 5 pm with an hour lunch break. Overtime is occasionally necessary.

Summary: The Administrative Assistant has two primary functions: 1) provide daily administrative support to the Operations manager, as well as other staff members, and 2) complete weekly billing functions.

Benefits: We offer an extensive and competitive benefit plan for all our full-time employees as we value their time and commitment. Our benefits include:

• Medical
• Dental
• Vision
• Generous 401k match up to 4%
• Company-paid Long Term Disability
• Company-paid Short Term Disability
• Company paid AD&D.
• Company paid Life.
• Voluntary life for employees and family
• Health savings plan
• Paid Time Off & Sick Time
• 9 paid holidays

Essential Duties and Responsibilities:

• Meet and greet visitors, customers, and vendors and direct them as necessary.
• Follow up on questions from vendors and customers and ensure their needs are timely met.
• Assist with preparation of A/R and A/P related functions.
• Pick up and distribute the mail.
• Assist with accounting-related duties.
• Enter sales orders and purchase orders using NetSuite and other various computer programs.
• Scanning documents for easy retrieval
• Interface with Building Management to ensure the office is clean and in good repair.
• Maintain electronic files of accounting-related documents.
• Assist with gathering documents for audits and special projects.
• Assist with site safety and asset documentation requirements.
• Assist with other accounting-related duties and special projects as assigned.

Required Skills & Abilities:

• Strong phone/email contact handling skills and active listening
• Team player willing to help others as needed.
• Familiarity with CRM systems and best practices
• Customer orientation and ability to adapt/respond to different styles.
• Excellent verbal and written communication skills
• Ability to multi-task, prioritize, and manage time effectively.
• Working knowledge of Microsoft Excel
• Ability to quickly learn new computer applications and systems

Work Environment: The position requires the employee to work in an office environment.

Physical demands : The position primarily requires sitting, typing, and viewing a computer. Other less frequent physical demands include bending and lifting.

Travel : Minimal to no travel is expected for this position.

• High school diploma or equivalent

Physical Requirements:

• Prolonged sitting or standing at a desk, working on a computer, and answering a phone.

This position is a safety-sensitive position and requires a clear mind and diligence. The employee has the responsibility for his/her safety as well as the safety of others.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Equal Employment Opportunity Policy: It is the policy of the Company to provide equal employment opportunity for all employees. Accordingly, the Company will not discriminate based on race, color, national origin, gender, religion, age, disability, veteran or military status, genetic information, or any other legally protected status. The Company at this moment affirms its desire to maintain a work environment for all employees that is free from all forms of unlawful employment discrimination.

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Compensation details: 21-21 Hourly Wage

PI75932487b6f8-30492-36275744

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