Job Description

Job Title: Administrative Assistant

Location: Boston, MA

Job Type: Temp-to-Perm

Hourly Rate: $35 - $40 per hour (commensurate with experience)

Position Overview: We are seeking a professional and reliable Administrative Assistant . The ideal candidate will be highly organized, detail-oriented, and able to handle various administrative tasks to ensure smooth operations within the communications department. This is a temp-to-perm position, offering an excellent opportunity for long-term growth.

Key Responsibilities:

• Manage and maintain calendar, scheduling meetings, calls, and appointments.
• Prepare and proofread internal and external communications, including emails, presentations, and reports.
• Coordinate logistics for team meetings, events, and travel arrangements.
• Assist with the preparation of materials for client meetings and presentations.
• Handle confidential and sensitive information with discretion.
• Interface with senior executives, clients, and internal teams to ensure smooth communication.
• Manage day-to-day office tasks and maintain efficient filing systems.
• Assist with special projects as required by the communications department.

Qualifications:

• 2+ years of experience in an administrative role, preferably supporting senior executives.
• Strong organizational skills and ability to manage multiple tasks and deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with professionalism.
• Strong attention to detail and ability to anticipate needs.
• A proactive, positive, and collaborative team player.
• Previous experience in a corporate communications environment is a plus.

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