Job Description

Administrative Assistant to Property Manager

Smith Commercial Management, Inc. is a boutique Commercial Property Management company located in the South Bay, managing a portfolio of properties throughout the State of California. Established in 2007, we owe our success to our service-minded attitude and long-standing client relationships.

The Administrative Assistant provides vital support to the Team. The ideal candidate will be an independent problem-solver who has excellent communication skills, impeccable attention to detail, a positive attitude and willingness to learn and collaborate with Team members.

This role provides direct support to three (3) of our in-house Property Managers and one (1) remote Property Manager. This person should have experience working in a busy professional office environment where the Team is deeply engaged in their work. The ability to multitask, take initiative to start a project on their own, prioritize tasks, take direction from multiple Team members, and exhibit accurate work product is essential for the position.

Responsibilities include, but are not limited to:

• Perform general administrative tasks, coordinating meetings and light domestic travel.
• Accurately input new tenant leases, amendments, and other lease documents into Voyager (Yardi)
• Review AR reports and post charges as assigned
• Assist Property Managers with maintenance and repair proposals
• Prepare effective emails and letters to vendors and tenants
• Provide additional daily support to Property Managers as needed
• Other administrative and light accounting duties as assigned

Required skills and qualifications

• Proficiency with Microsoft Office Suite, and aptitude for learning new software and systems
• Experience with Yardi Systems, Slack, Zoom, and Asana
• Familiarity with data entry
• Ability to maintain confidentiality of company information
• Excellent written and verbal communication skills
• Strong time-management and multitasking abilities
• Attention to detail and a self-starter
• Ability to move, carry, or lift objects of varying sizes, weighing up to 25 lbs

Workplace & Compensation

• Office hours 8:30am – 5pm
• Works in a large cubicle workstation
• On-site position (office is located in Morgan Hill)
• Full benefit package (including 401K and matching)
• Regularly scheduled Employee Appreciation events
• Based on experience -$28-$33/hour plus benefits

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