Job Description

Medix is seeking a highly skilled and proactive Administrative Coordinator to join our client's team in the Laboratory Animal Resources (LAR) department. Our client is a research institution known for its commitment to groundbreaking scientific discovery.

In this role, you will be an integral part of a dynamic and growing department, providing essential administrative support to department leadership and serving as a key resource for the entire team. The ideal candidate is an exceptionally organized individual who can manage multiple, concurrent tasks with professionalism and discretion.

Responsibilities:

• Office & Administrative Management: Serve as the first point of contact for all visitors and inquiries, manage complex calendars, and handle general office logistics, including mail distribution and building access.
• Event & Meeting Coordination: Plan and support logistics for departmental meetings, staff trainings, and events across multiple facilities.
• Financial & Travel Support: Coordinate travel arrangements and assist with expense reports and reimbursements.
• Special Projects: Support the development of departmental procedures and templates.
• Procurement Support: Act as a backup to the Procurement Coordinator, assisting with invoices and vendor paperwork.

Qualifications:

• High school diploma with at least 3+ years of relevant administrative experience.
• Advanced proficiency in Microsoft Excel, including demonstrated experience with Pivot Tables and Macros.
• Proficiency in Microsoft Office Suite and Adobe Acrobat.
• Proven ability to manage multiple projects and priorities with minimal supervision.
• Exceptional organizational skills and a proactive, problem-solving approach.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.

Additional Information:

• This is a full-time position working Monday through Friday, 8:00 AM to 5:00 PM.
• The role is located within a research environment where animals are present, but there is no direct handling of animals.
• This is a fantastic opportunity to bring your administrative skills to a world-class academic research setting.

Interested candidates, please apply today!

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