Administrative Assistant - Oregon Job at Commonwealth, Portland, OR

MWo0OVNZVmp0Nm94VGhsZ3BVcEs5bXI4VlE9PQ==
  • Commonwealth
  • Portland, OR

Job Description

We are an established Association Management Company that manages over 60 condominium and homeowners’ associations throughout the Portland Metro area and beyond. As a team, we accomplish objectives through integrity, leadership, communication, trust, loyalty, quality, and commitment. We are currently seeking an Administrative Assistant for our Association Management team.

POSITION: Administrative Assistant LOCATION: Portland, Oregon CLASS: Salary, Non-Exempt SHIFT: Days – 8:00 AM – 5:00 PM (lunch break between 12:00 and 1:00) Monday through Friday

Comprehensive Benefits package that includes:

  • Competitive hourly/salary rate
  • Medical/dental/vision/life insurance
  • Flexible spending accounts – Cafeteria 125 Plan
  • Long Term Disability
  • Voluntary Accident/Critical Illness plans & the option to purchase of additional life insurance if so desired
  • Accrued personal days – 20 days per year
  • 401k with a company match

Minimum Job Requirements:

  • Two (2) years administrative, secretarial or clerical experience
  • Advanced knowledge of Microsoft Office (Word, Excel, Publisher, Outlook)
  • Regular and on-time attendance
  • Excellent verbal and written communication skills
  • Excellent organizational skills
  • Professional demeanor and appearance
  • Internet literate
  • Ability to learn processes and procedures quickly
  • Capable of working in a fluid environment with a can-do attitude

Essential Duties and Responsibilities include the following:

Complete and stay on top of all tasks delegated by regional managers and supervisor

  • Manage the entire abandonment process from start to finish for properties in your portfolio
  • Process rent increases annually
  • Mail resident bills monthly
  • Be able to process rent payments received at the corporate office
  • Train and be a resource for community managers
  • Maintain constant correspondence between regional managers and community managers
  • Cover the front desk when the receptionist is absent – includes processing and tracking applications
  • Process notices including 30 day, 72 hour, etc.
  • File FED’s and pull DMV records
  • Complete community newsletters and miscellaneous fliers
  • Orchestrate Quarterly Manager Meetings by fine tuning the agenda and inviting attendees
  • Complete assigned tasks on community onboarding and offboarding checklists· Complete assigned tasks on employee onboarding and offboarding checklists
  • Maintain website by keeping information current
  • Create and update procedures
  • Update certain registrations for communities

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

A high school diploma; or one to two years related experience and/or training; or equivalent combination of education and experience.



Compensation details: 22-24 Hourly Wage

PIdee149e6c6c6-30492-35524496

Job Tags

Hourly pay, Flexible hours, Shift work, Monday to Friday,

Similar Jobs

MedWiz Pharmacy

Contract Driver Job at MedWiz Pharmacy

 ...Description Independent Contractors Wanted!! Medwiz of New Jersey is medical supply distributor in Cherry Hill, NJ, servicing up to 200...  ...include: ~ Ability to pass background/drug screen ~ Valid Drivers License ~100/300 insurance limits ~ Reliable vehicle... 

The H&K Group

Plant Operator Job at The H&K Group

 ...Bedrock Quarry , a partner of the H&K Group, Inc., is seeking a Crushing Plant Operator to provide smooth operation of plant equipment on the second shift. The ideal candidate is motivated, experienced, and carries out work safely. Why work for Bedrock Quarry... 

Peraton

Cyber Security Engineer Job at Peraton

 ...part of a team that supports USCYBERCOM's Joint Cyber Warfare Architect (JCWA) capabilities and...  ...seeking a skilled and experienced Cybersecurity Engineer to assist in the design, implementation, and maintaining of security measures that protect our national security... 

ITW Global Brands

Plant Manager Job at ITW Global Brands

 ...Quick Lube facilities. Operations are in Lakeland, FL. This position will be located at our Lakeland, FL facility. The Plant Operations Manager for our Lakeland, FL plant is a key leadership role in the division, responsible for achieving the goals and metrics of the... 

Eastman

Circular Economy Process Design Engineer Job at Eastman

 ...and is headquartered in Kingsport, Tennessee, USA. For more information, visit . Roles and Responsibilities The Process Design Engineer will play a crucial role in our organization by leveraging your in-depth knowledge and expertise in operations, process technology...