Job Description

Job Title: Administrative Coordinator

Job Summary:

MLB & Associates, acting on behalf of our client, is seeking a highly organized and proactive Administrative Coordinator to join our client's dynamic team. In this role, you will be responsible for managing office and kitchen supplies, handling phone calls, processing credit card expenses, and supporting various administrative tasks. Your attention to detail and ability to multitask will ensure the smooth operation of our office. This position requires strong communication skills and proficiency in Microsoft Office Suite, particularly Excel. If you are a motivated individual with a knack for organization and a commitment to excellence, we encourage you to apply.

Responsibilities:

• Inventory Management : Maintain and stock office and kitchen supplies.
• Phone Handling : Answer and direct phone calls professionally.
• Expense Reporting : Collect and code credit card expense reports and receipts.
• Mail Management : Check and manage mail at the office and PO Box (mileage reimbursed).
• Meeting Coordination : Order lunches for meetings and conferences.
• New Hire Support : Assist with orientation paperwork, order background checks, conduct drug screenings, and reserve hotel rooms for new hires.
• Compliance : Process I-9 forms, E-Verify, and report new hires to North Carolina.
• Record Keeping : File and maintain employee records.
• Drug Screening Coordination : Notify supervisors of employees selected for random drug screenings.

Qualifications:

• Excellent organizational and multitasking skills.
• Strong communication skills, both written and verbal.
• Proficiency in Microsoft Office Suite, specifically Excel.
• Ability to handle confidential information with discretion.
• Previous experience in a similar role preferred.

Important Skills:

• Organizational Skills : Ability to manage multiple tasks efficiently, maintain orderly records, and keep track of supplies and schedules.
• Communication Skills : Strong verbal and written communication skills to interact professionally with colleagues, clients, and vendors.
• Attention to Detail : Precision in handling tasks such as coding expenses, processing paperwork, and managing records.
• Multitasking : Capability to handle various responsibilities simultaneously without compromising quality.
• Discretion : Ability to handle confidential information with care and professionalism.
• Problem-Solving Skills : Aptitude for addressing issues as they arise and finding effective solutions.
• Customer Service : Providing a positive experience for callers and visitors and assisting with inquiries and requests.
• Time Management : Efficiently prioritizing tasks to meet deadlines and manage workload effectively.
• Adaptability : Flexibility to adjust to changing priorities and work environments.

Benefits:

• Annual salary: $41,600 - $52,000.
• Health, dental, and vision insurance.
• Paid time off, including two weeks of your choice and an additional week during the Christmas holiday.
• Mileage reimbursement for mail management tasks.
• 401(k) plan with up to 4.5% match.

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