Job Description

The Adult Day Care in the Bronx is seeking 1 part time( 30 hours per week) Accounting Clerk/Scheduler to join our team. Work schedule will be from Monday to Friday, 7:30 am to 2:00 pm. Work location  is 1200 Waters Place, Bronx, NY 10461 . 

Summary of Duties and Responsibilities:

Clerk Scheduler

· Prints out list of scheduled clients for following day of attendance

· Contacts clients scheduled to confirm attendance for the day

· Schedules transportation

· Assign vouchers to clients taking taxi as needed

· Sends voucher sheet to transportation via email as indicated

· Makes notes on scheduled sheet of clients not attending and reason for non attendance

· Sends list of clients with insurance identified of clients not attending with reasons noted to staff no later than 9:15am(Day) and 12:30 pm(Afternoon)

• Checks clients in upon arrival

• Adds name to circle/highlighted sheet if client does not appear on schedule

• Checks client in each day of attendance

• Reconciles attendance between log, scheduled sheet, menus or attendance count in lunch room

• Records daily attendance counts and sends out to staff by end of day

• Answers phones and directs calls to appropriate staff; takes messages as indicated

• Schedules days of attendance

• Set-ups check-in task

• Awaits receipt of Service Plan completion

• Copies Service plan

• Checks on status of MD order from RNs

• Sends out request for ongoing authorization to Managed Care companies

• Notifies Social Worker that authorization request was sent out

• Runs daily reconciliation reports for billing issues (expired authorization, missing MD , missing Dxs etc.) and alerts appropriate staff

• Alerts Finance if any clients cannot be billed for the day (expired authorization, missing MD, DXs

• Covers front desk in absence of scheduler

• Performs other relevant duties that may be assigned.

Job Qualifications:

• High school diploma or equivalent, some college studies preferred.
• Bilingual preferred
• One year experience in clerical field.
• Experience working with frail elderly preferred

Physical Demand:

• Walking throughout the agency to deliver or receive information.
• Sitting for long periods of time.
• Lifting charts.
• Pushing wheelchairs.

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