Archivist - Records Manager Job at Archdiocese of Mobile, Mobile, AL

MFRRN1NZSmx0cU04VEI5aG9VVkQ5R3o1Vnc9PQ==
  • Archdiocese of Mobile
  • Mobile, AL

Job Description

Essential Function: Assume primary responsibility for the management of the records of the Archdiocese of Mobile and for providing reference services to various patrons and ministries within and without the archdiocese. Major Duties and Responsibilities: Management of the permanent physical archives:

  • Arrange, describe, store and retrieve administrative and historical documents, files, records (both paper and electronic), as well as artifacts stored in the archives
  • Ensure that all permanent records continue to be catalogued using the PastPerfect database and maintain those already entered
  • Monitor the building to maintain a safe environment for the documents
  • Continue to collect and preserve Sacramental Registers from all parishes and missions, in which all records are at least 75 years old, digitizing them for access and preservation
  • Every 10 years, gather the current Sacramental Registers from all parishes to digitize as protection against catastrophic loss
  • Maintain an inventory of items held in trust and items loaned to outside entities
  • Manage the research library
Records Management, permanent and non-permanent records:
  • Continue to develop and update a records retention schedule for the archdiocese
  • Manage the retention of non-permanent paper records during their retention period when there is not enough room for them at the office of record
  • Develop and maintain an electronic document management system for the archdiocese
  • Provide training in records management to the various offices in the archdiocese
Reference Services:
  • Be available to the Chancery and to employees of the archdiocese to provide any records they may need in their work
  • Research and provide copies of archived Sacramental Records for the faithful when requested for current sacramental use
  • With the approval of the archbishop, provide assistance to parishes currently in the archdiocese and those formerly in the Diocese of Mobile, and to outside researchers, when requested
  • With the approval of the archbishop, provide assistance for genealogy researchers as time allows
Administrative Duties:
  • Create/maintain policies and procedures for the archives as necessary
  • Oversee creation yearly of the archives budget and manage the day-to-day accounting
  • Perform other duties as assigned, including administrative duties in the archives
Physical/Mental Requirements: Requires coordination and manual dexterity, normal mental and visual ability; ability to lift 40 pounds to place on shelves 5.5 feet high. Walking, sitting, standing, stooping, reaching, talking, handling, hearing, and carrying and lifting of moderately heavy items. Basic Qualifications:
  • Catholic in good standing with the Church
  • Have a working knowledge of, and a strong commitment to, the mission of the Catholic Church
  • Ability to make independent decisions
  • Excellent communications skills, including written, verbal and public speaking and presentation skills
  • Have reliable transportation with an ability to travel locally as required; weekend work may be required at times
  • Have excellent human relations and interpersonal skills
  • Must be a "self-starter" and be well organized
  • Be proficient in information management using computer technology
  • Must have an understanding of and ability to maintain confidentiality
  • Successfully complete a criminal history and background check
  • Professional bearing and clean, neat personal appearance
Education and Experience:
  • Bachelor's degree and experience in archives are required
  • A Masters in Library or Archival Studies is preferred
  • Equivalent experience working in archives would be considered
  • Training or a working knowledge of archival processes and procedures
  • Records management experience or willingness to continue education
  • Detailed computer skills, including experience with, or willingness to learn, management of the electronic records of the archdiocese
Other Preferred Skills and Abilities:
  • Proven ability to successfully prioritize and handle multiple tasks
  • High sense of responsibility because of the need to safeguard valuable, fragile, and confidential archives materials
  • Have or be willing to develop a working knowledge of basic key Latin, French and Spanish words
Send resume to [REMOVED - SEE ORIGINAL LISTING]

Job Tags

Permanent employment, Full time,

Similar Jobs

SIMCO Electronics

Operations Manager Job at SIMCO Electronics

 ...Position Overview Manage day-to-day operations of a commercial calibration and repair laboratory, to meet and exceed customer requirements and company objectives. Responsibilities include technical operations, customer service, shipping & receiving, quality representatives... 

elite personnel

Transaction Coordinator Job at elite personnel

 ...ve partnered with a leading real estate firm in Bethesda, MD, and they are seeking a detail-oriented and highly organized Transaction Coordinator to join their dynamic team! to join their dynamic team! If you thrive in a fast-paced real estate environment and excel at... 

Massage Therapists

Licensed Massage Therapist Job at Massage Therapists

 ...We are searching for outstanding massage therapists in the Rock Hill area! At our clinic, culture and flexibility are at the top of our priority list. We know a work/life balance is important, and when you work with our team, we will make sure you and your familys best... 

Rick Shipman Construction

Construction Safety Manager Job at Rick Shipman Construction

 ...CONSTRUCTION SAFETY MANAGER Must be willing to relocate to Dexter, MO or surrounding area. MUST HAVE OSHA 500 or be able to test for...  ...administration of safety and loss control preferably in the public sector. Proven track record in safety and loss control. A proven... 

CEVA Logistics

Ocean Export Agent Job at CEVA Logistics

 ...Ocean Export Agent YOUR ROLE Are you known for Logistics skills? Are you passionate...  ...system for each shipment. Ships freight, prepares documentation and waybilling,...  ...FOR? ~3 years of related air export experience and/or training. ~ Must possess good written...