We are looking for a contract IP Legal Secretary/Assistant for our client in the Stamford, CT area. The Legal Secretary is responsible for all aspects of practice-specific administrative support of attorneys and also provides all aspects of practice-specific administrative support and patent filing support for the department. This is a 9am to 5pm, in office 5 days a week, 2 to 3 month contract role.
Duties & Responsibilities :
Responsibilities include, but are not limited to, providing legal administrative support to patent client work
Assist with domestic and international patent prosecution
Preparing and filing US Patent Applications, Provisional Applications, Non-Provisional Applications, Continuation Applications, Continuation-In-Part Applications, National Stage Applications and Divisional Applications documents through the IPDAS software/database
Preparing and filing of Preliminary Amendments, Responses to USPTO Office Actions, Notice to Respond to Missing Parts, Assignments, Information Disclosure Statements and, Notice of Allowance documents through the IPDAS software/database
Creating reporting letters and, legal documents such as Declaration and Power of Attorney forms and Assignments through the IPDAS software/database
Downloading foreign patents and publications as needed for the preparation of Information Disclosure Statements
Maintaining a soft docket
Electronic filing with the USPTO
File US Patent applications and related forms on-line through the USPTO website
Handle all aspects of domestic, including review of attorneys’ dockets to ensure proper docketing while maintaining and meeting all due dates
Oversee creation, maintenance and, organization of files for all cases
Manage multiple projects under time-sensitive guidelines
Open new matter numbers and request conflicts clearance
Ability to work within a team environment as well as independently
Willingness to work overtime when requested and/or needed
Perform other duties and responsibilities as assigned
Education & Qualifications :
Bachelor’s Degree or Paralegal Certificate required
3+ years of experience supporting attorneys in IP (Patents)
Experience filing US Patent applications, US Trademark applications and related forms online, and handling all aspects of domestic and international prosecution for patents and trademarks
Proficiency with document preparation and document management databases (FileSite/DeskSite)
Familiarity with docketing databases (CPI, EFS or IPDAS)
Advanced skills in MS Word, Excel, Outlook and PowerPoint
Effective oral and written communication skills
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