Contracts Administrator Job at memoryBlue, Santa Rosa, CA

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  • memoryBlue
  • Santa Rosa, CA

Job Description

*** This is for a client of memoryBlue ***

Established in 2011, our client provides essential construction maintenance services across the San Francisco Bay Area. They specialize in public works projects involving pipeline inspection, cleaning, digester maintenance, and wastewater treatment.

The Role:

Our client is hiring a Contract Administrator to oversee contract compliance, bidding processes, and documentation. This role will evolve to include inside sales responsibilities focused on client engagement and lead generation. You’ll work directly with the Director of Business Development.

Key Responsibilities:

  • Administer and maintain prime/subcontractor contracts
  • Prepare and submit bids; track RFPs and bid deadlines
  • Coordinate bonds, insurance certificates, and compliance documents
  • Organize and manage digital project files
  • Collaborate across teams for project handoffs and closeouts
  • Respond to inquiries, nurture client relationships
  • Prepare quotes for time & materials jobs
  • Prospect leads via HubSpot CRM, research RFPs, and initiate outreach

What We’re Looking For:

  • Experience in construction contracts or municipal procurement
  • Detail-oriented with strong communication skills
  • Proficiency with contract documents and project coordination
  • CRM or sales support experience a plus
  • California Notary is a bonus

Job Tags

For subcontractor,

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