Job Description

Job Title: Document Scanning & SharePoint Indexing Specialist

Contract Duration: 3+ Months (No possibility for permanent hire)

Work Location: Onsite only (No remote work permitted)

Confidentiality Requirement: Must sign a Non-Disclosure Agreement (NDA)

Overview:

Our client is seeking a highly detail-oriented professional to support the digitization of confidential employee records into a SharePoint system. The project involves scanning and accurately indexing approximately 1,400 personnel files—including 1,000 active employee records and 400 pension-related files.

Responsibilities:

• Scan paper-based HR documents into digital format using high-speed scanning equipment.
• Carefully prepare documents for scanning, including removing staples and ensuring both sides of each page are scanned.
• Review scanned documents for accuracy and completeness.
• Assign unique, standardized index names to each digital file and upload them into SharePoint.
• Handle thick and sensitive personnel files with care and discretion.
• Maintain a consistent pace while ensuring attention to detail and accuracy in every scanned document.
• Adhere strictly to confidentiality protocols and data protection standards.

Qualifications:

• Prior experience with document scanning, data entry, or records management preferred.
• Familiarity with SharePoint is a plus.
• Exceptional attention to detail and organizational skills.
• Comfortable handling sensitive HR documentation.
• Ability to work independently and maintain focus over long periods.
• Must be comfortable working onsite full-time due to the sensitive nature of the records.
• Professionalism and discretion are mandatory; NDA signature required prior to starting.

Benefits:

• Opportunity to gain exposure within a professional office environment.
• Potential to build relationships and learn about future opportunities within the organization.

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