Events Manager Job at Baton Rouge Area Chamber, Baton Rouge, LA

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  • Baton Rouge Area Chamber
  • Baton Rouge, LA

Job Description

The BRAC Events Manager plans, organizes, and executes a wide range of events, managing all logistics to deliver seamless and memorable experiences for attendees.

Responsibilities

Event Strategy & Execution – 60%

  • Create innovative event themes that align with event objectives and attract target audiences
  • Oversee the design and execution of events, including layout, flow, lighting, décor, menu, entertainment, and signage, for a diverse range of events and programs
  • Develop and manage BRAC’s annual event schedule to ensure strategic planning and optimal resource allocation
  • Lead the logistics and coordination for familiarization tours aimed at showcasing the Baton Rouge Area to business prospects
  • Manage event registration processes using BRAC’s CRM/events management software
  • Select, negotiate with, and oversee vendors
  • Coordinate and manage staffing needs for event execution, including recruiting and assigning duties to staff and volunteers
  • Provide internal support and collaboration for all departments' event-related activities

Budgeting – 20%

  • Develop event budgets and manage income and expenses 
  • Develop sponsorship packages with the Investor Relations team
  • Review invoices for accuracy and process for payment

Event Marketing & Communications – 10%

  • Collaborate with the marketing team to create compelling event marketing materials
  • Maintain and update event information on the BRAC website and other relevant platforms
  • Collect and analyze data on event attendance and engagement to refine future marketing strategies
  • Maintain clear and consistent communication with event stakeholders, including vendors, sponsors, and attendees
  • Manage post-event communications, including thank-you messages and feedback surveys

Guest Services - 10%

  • Assist guests with event registration and check-in processes
  • Address and resolve any guest inquiries or issues promptly and effectively
  • Ensure that guests receive accurate information about the event schedule, location, and other relevant details
  • Provide on-site support and assistance to guests throughout the event
  • Collect and incorporate guest feedback to improve future events

Other duties as assigned.

Qualifications

  • Prior event management experience preferred
  • Strong project management skills with the ability to handle multiple tasks and deadlines
  • Proven ability to develop and manage event budgets
  • Excellent negotiation skills for selecting and managing vendors
  • Exceptional written and verbal communication skills
  • Creative thinking and problem-solving abilities to develop innovative event themes and solutions
  • Ability to follow processes, work effectively on a team, and maintain a positive attitude
  • Availability to work after regular business hours, including evenings and weekends, to ensure the successful execution of events and provide exceptional on-site support

Mission and Values

BRAC exists to accelerate economic opportunity in the Baton Rouge Area, for everyone.

BRAC’s core values:

  • Leadership
  • Inclusivity
  • Objectivity
  • Optimism
  • Persistence

Job Tags

Afternoon shift,

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