Executive Assistant Job at AscendHire, New York, NY

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  • AscendHire
  • New York, NY

Job Description

Executive Assistant & Office Manager

Investment Banking/Financial Services

New York, NY

Base $120-140 base + Bonus/Benefits

Hybrid (M-Thursday in office and Friday remote)

The Executive Assistant & Office Manager (EA / OM) role at represents a unique opportunity for a highly capable professional to assume a wide set of responsibilities and make a significant impact in a fast-paced, entrepreneurial environment. The right individual should be prepared to work within a small, collaborative team environment to manage discrete work streams. The EA / OM will support up to five Managing Directors as well as manage day-to-day office operations.

Responsibilities

  • Support office management including ordering supplies, liaising with building management, greeting visitors, technology maintenance and troubleshooting and mail management
  • Support Practice Line Leaders and Managing Directors with calendar management, travel planning, event coordination, CRM (Intapp) data entry, invoicing and expense reporting
  • Support new hire onboarding, such as pre-start communication and relevant system set-ups, as well as employee offboarding
  • Support business development, talent acquisition and firm development efforts as needed
  • Contribute to creating a high-performing and inclusive culture
  • Plan New York office and firm wide events
  • Serve as the culture keeper for the office
  • Share and manage best practices
  • Additional duties as assigned

Qualifications

  • Bachelor’s degree from a top undergraduate program
  • Four plus years of experience as an Executive Assistant and / or Office Manager at an investment bank, private equity / law firm or top tier consultancy
  • Excellent written and verbal communication skills including strong e-mail etiquette
  • High degree of maturity with a proven ability to interact with senior executives, team members and external partners
  • Experience with Concur and / or Intapp preferred
  • Experience with office moves and / or build outs preferred
  • Ability to successfully work in a small, collaborative team environment
  • Effectively communicates analysis through Microsoft Word, Excel, Outlook and PowerPoint including high-quality messaging, structure and formatting
  • Proven track-record of success in high pressure, time-constrained environments
  • Top-tier organizational skills and attention to detail
  • Self-starter and entrepreneurial spirit

Job Tags

Work at office,

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