Our employer is in search of an Executive Assistant.
JOB SUMMARY:
This position is responsible for the clerical and executive duties of the Administration. Position requires discretion and diplomatic skill in representing policies and working effectively with City personnel, officials and the public. This position works under general supervision, independently developing work methods and sequences.
ESSENTIAL DUTIES:
• Types, formats, edits, revises, proofreads and prints reports, correspondence, memoranda, contracts, agreements, technical charts, tables and other specialized materials.
• Handles inquiries and requests from the public and other departments; provides general and specialized information regarding assigned functions that require the use of judgement, tact and sensitivity and the interpretation of policies, rules and procedures.
• Skillfully handles complaints and inquiries regarding department functions and responsibilities; researches and responds to requests or refers complaints and requests to other staff when warranted.
• Assist with the preparation of agenda items for meetings and resolutions.
• Prepares and maintains departmental records, correspondence, and reports for meetings, notices, agendas, and other matters; may take and transcribe minutes of meetings.
• Answers telephones and communicates with departments as needed. Schedules appointments
• Distribute mail and correspondences for various departments.
• Provide accounting and clerical assistance to the Finance department.
• Assists Administration in preparation and processing of correspondences.
• Serves as liaison to IT Consultant.
• Organizes City Managers Calendar/Agenda/Travel Arrangements.
• Performs other duties as assigned and directed by Administration.
• All employees may be required to work before, during and / or after a natural or manmade disaster or hurricane.
EDUCATION AND/OR EXPERIENCE:
• High School Diploma or Equivalent
• Two (2) years of recent work experience performing customer service duties with a high volume of public contact.
• Ability to analyze and revise operating practices to improve efficiency.
• Detail oriented and comfortable working in a fast-paced environment.
• Exceptional communication skills.
• Strong administrative skills.
•Proficiency in MSOffice with expertise in Microsoft Word & Excel.
PHYSICAL REQUIREMENTS: Work is generally performed indoors and office environment dealing with sensitive situations and diverse individuals. Office work involves, sitting and using a computer keyboard and screen for long periods of time.
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