Job Description

About the job

Join a growing and dynamic team changing the face of education across world! Our next Executive Assistant will be in charge of coordinating complex agendas with corporate executives, global partners, and board members. The ideal candidate will have excellent organization and time management skills and attention to detail, be resourceful and proactive, interact with various stakeholders professionally and thoughtfully, and help establish strong relationships and positive communication.

Modality:

This position is based at our corporate office in Tempe, AZ, and follows a hybrid work schedule, which requires in-person office presence on Tuesday, Wednesday, and Thursday of every week; Mondays and Fridays are office optional. Remote work is not available for this role. Candidates must reside within commuting distance, as relocation assistance is not provided.

Responsibilities

• Manage and optimize calendars for executives;
• Plan and coordinate travel arrangements and processes expense reports;
• Coordinate with internal and external people located in multiple time zones;
• Communicate with various stakeholders, including global leaders, board of managers, and investors;
• Support new employee onboarding and offboarding processes and yearly benefit renewal processes for current employees;
• Organize and maintain files for executives; and
• Provide support for and/or coordination of key projects for assigned departments as necessary.

Qualifications

The desired candidate will have:

• At least 5 years of experience providing administrative support to C-suite executives or demonstrated comparable experience.
• Excellent organizational skills, time management skills and attention to detail, to include anticipating needs, being resourceful and proactive.
• Extensive knowledge of administrative procedures, software applications (such as Microsoft Office Word, Excel, PowerPoint, Teams, Adobe Acrobat, Zoom). Expert with Outlook email and calendar functions.
• Experience in managing multiple priorities, administrative coordination, and logistics and ability to multi-task with great follow-up skills; and
• Displays high degree of professionalism to maintain confidential information with discretion, deal with people tactfully, and help establish strong relationships and positive communication.
• Experience with legal and/or HR management support preferred.
• Bachelor’s degree is preferred.

Cintana Education is an equal opportunity employer. We are committed to creating an inclusive environment for all employees.

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