Job Description

Great American Media is home to the family-friendly and faith driven portfolio of brands Great American Family, Great American Faith & Living, and Great American Pure Flix. We are committed to providing an uncompromised, uplifting environment that celebrates Faith, Family, and Country for the entire family. We are dedicated to our audience, and we believe that strong brands and high-quality programming create an unparalleled fan experience across the Great American Media portfolio.

We are seeking a growth-centric, excellence-focused Executive Assistant to join our team. Candidate must be able to work onsite at our New York Office (New York, NY 10019).

Job Purpose

Reporting to the Chief of Staff & Chief Brand Officer, the Executive Assistant performs more than administrative tasks; they are often the CoS/CBO’s “right-hand person” who enables them to advance company initiatives and goals. They filter and attend to the day-to-day functions that are part of the executive’s role so that the executive can focus on the high-level leadership and strategy functions.

The Executive Assistant is responsible for general executive administrative support and office management functions, such as managing the schedules and communications of key executives in their company, prioritizing emails and phone calls, arranging meetings and business events, and serving as the onsite contact for office vendors. This position will also assist in branding and marketing efforts by reviewing materials to provide brand-focused feedback.

Duties and Responsibilities

• Provides general administrative support to Great American Media’s Chief of Staff/Chief Brand Officer as well as other key executives when needed. This may include preparing expense reports, arranging travel, coordinating shipments of materials, word processing, etc.
• Manages executives’ calendars and schedules meetings.
• Organizes and prepares for meetings and events, including gathering documents and attending to logistics of meetings.
• Takes minutes during meetings.
• Screens, directs, and responds to phone calls, communicates messages and information to the executives.
• Acts as the point of contact among executives, employees, clients and other external partners. This includes greeting visitors, handling inquiries, etc.
• Handles confidential and other sensitive information.
• Manages information flow in a timely and accurate manner.
• Reviews material such as scripts and provides brand-focused feedback.
• Tracks and organizes all materials on current projects and incoming submissions.
• Tracks and shares information on competitors, general media industry, digital trends, podcasts and streaming.
• Formats information for internal and external communication – memos, emails, presentations, reports.
• Organizes and maintains the office filing system.
• Serves as an onsite contact for office vendors, including maintenance, property management, shredding company, equipment repair, office supplies, etc.
• Backs-up other positions.
• Other projects and duties as needed and assigned.

Qualifications

• High school diploma required. Associate or bachelor’s degree in relevant field preferred.
• Minimum 1 year of prior experience as an executive assistant or office manager required.
• Ability to maintain confidentiality.
• Ability to communicate clearly to vendors and all levels within the organization.
• Team player able to build cross functional relationships to drive business results.
• Ability to organize and prioritize work responsibilities in an efficient and timely manner.
• Excellent communication and interpersonal skills.
• Highly organized and detail oriented.
• Ability to work and think independently.
• Ability to multi-task and effectively handle competing priorities.
• Professional manners essential.
• Experience with administrative and clerical procedures and best practices.
• Proficient with Microsoft Office Suite; solid MS Office skills, and advanced Microsoft Excel skills.
• Must be willing to work a flexible schedule based on business/travel needs.

Working Conditions

This position is in an office environment on a hybrid schedule and some travel may be required. The hybrid schedule typically consists of being onsite Tuesday/Wednesday/Thursday and remote Monday/Friday.

Candidates must be willing to adjust the onsite schedule as required based on business needs.

Occasional travel may be required.

Direct Reports

None.

Compensation and Benefits

Competitive base salary commensurate with experience. We offer a comprehensive benefits package including:

• 401(k) retirement plan with employer match
• Employer paid medical, dental and vision insurance
• Employer paid STD and LTD
• Employer paid life insurance and AD&D plus voluntary supplemental options
• Pet Insurance
• Comprehensive paid time off – vacation, sick leave and holidays

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