Job Description

JOB TITLE: Executive Assistant

LOCATION: Plainsboro, NJ

SCHEDULE: M-F 8:30-5:30

DURATION: 7 months

TOP SKILLS:

1. Microsoft Office, and Outlook calendar management

2. Concur travel and expense report management

3. Coordination/meeting and event planning

The Position:

Performs a wide range of highly diverse and complex assignments of a responsible and confidential nature for a VP, CVP, or SVP requiring a high level of tact, discretion, persuasion and/or negotiation. Monitors access and redirect correspondence on behalf of the executive based on priorities he/she sets.

Relationships:

Directly supports a VP, CVP, or SVP. Interacts with internal and external sources at the executive level requiring skill, tact, influence and/or negotiation. Interacts with global HQ and affiliates on matters of importance. Provides direction/coordination of workflow to lower-level clerical/administrative positions. Participates on the leadership team of the function he/she supports and may be a participant on the ET Admin Council if position reports to an ET Member.

Essential Functions:

• If VP, CVP, or SVP is based in regional headquarters, this role must be co-located with position supported.
• Collaborates closely with other administrators, business leaders and global colleagues.
• Coordinates and executes output and actions from the leadership team meetings
• Designs, plans, and executes moderate to large scale meetings and off-sites
• Directs administrative activities, develops and organizes procedures, and uses considerable written and verbal communication skills to represent the department
• Ensures company procedures are followed and directs questions accordingly
• Functions autonomously, exercises discretion and judgment, and works independently on a variety of complex and diversified assignments and special projects
• Handles correspondence and requests for information and may make decisions on behalf of the executive.
• Independently researches and develops reports and budgets; draws conclusions and makes recommendations
• May lead moderately complex projects within own department or that have a cross functional nature
• May provide support for budgets
• Participates in planning and other business-related meetings
• Performs a wide range of administrative and general support duties of a highly responsible and confidential nature
• Perform duties that are both task and project-oriented requiring interpretation and judgment
• Performs other clerical/administrative and support duties as needed
• Plans and prepares communications requiring skill, tact, persuasion, and/or negotiation to accomplish the objectives of the communication
• Provides support to team members for general administrative needs such as presentation development, greeting guests, and new hire onboarding
• Typically performs a variety of routine office duties involving typing, invoicing, record and file maintenance, data entry, meeting/travel arrangements, planning and execution of either on or offsite department meetings, processing expense reports, department event planning (e.g. off sites, team building, group meetings), running reports, vendor management etc.

Qualifications:

• Bachelor’s Degree required
• A minimum of 8 years of administrative or related experience is required. Advanced training or administrative certification a plus

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