Job Description

LHH is partnering with a reputable organization to find a proactive and detail-oriented Executive Assistant. This role is ideal for someone who thrives in a fast-paced environment supporting multiple executives and contributing to high-level operations and strategic initiatives. If you bring professionalism, strong technical skills, and a can-do attitude, we encourage you to apply.

Key Responsibilities:

• Provide day-to-day administrative support to a team of senior professionals, including calendar management, meeting planning, and travel coordination
• Prepare presentations, reports, and confidential correspondence
• Assist with departmental logistics such as ordering supplies, event planning, lunch coordination, and supporting internal team meetings
• Maintain records of important documents, licenses, and credentials, and manage renewal deadlines
• Conduct market and demographic research using online tools, mapping software, and internal databases
• Support client-facing materials such as proposals, visual documents, and committee packets
• Coordinate logistics for off-site meetings and site visits, including assembling informational packets and interfacing with external vendors
• Assist with internal and external communications, including follow-ups and confirmations
• Track and process expense reports, commission invoices, and department budgets
• Provide occasional back-up to front desk reception as needed

Required Skills & Experience:

• 5+ years of experience in executive or administrative support roles
• Excellent organizational and time management skills with the ability to juggle multiple priorities
• Strong written and verbal communication skills
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Familiarity with document editing tools and mapping or demographic software a plus (Photoshop, Publisher, Snagit, or Google Earth experience preferred)
• Associate’s degree required; Bachelor’s degree preferred
• Experience supporting teams in real estate, commercial development, or professional services industries is a plus

Additional Details:

• Full-time, exempt role
• Standard business hours, Monday–Friday, with occasional overtime as needed
• Onsite/in-office role with limited travel required
• Must be comfortable handling confidential materials and client-facing communications

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