Job Description

An Executive Administrative Assistant provides high-level administrative and organizational support to senior executives, handling tasks such as managing calendars, coordinating meetings, preparing documents and correspondence, arranging travel, managing communications, and maintaining records.

Pay range: $55-65/hour

Contract until December 2025

Core Responsibilities

• Calendar Management: Scheduling appointments, meetings, and managing calendars to optimize executives' time.
• Communication Management: Screening and directing phone calls, managing incoming emails and correspondence, and acting as a liaison between executives and other stakeholders.
• Meeting & Event Coordination: Arranging and coordinating meetings, conferences, and other events, including recording and distributing minutes.
• Document Preparation: Preparing and editing correspondence, reports, presentations, and other documents using software like Microsoft Office.
• Travel Arrangements: Making all necessary travel arrangements, including booking flights and accommodations, and creating itineraries.
• Record Keeping: Creating and maintaining organized filing systems for documents and reference materials.

Additional Duties

• Office Support: Performing office tasks such as ordering supplies, managing office inventory, and welcoming visitors.
• Research: Conducting research and gathering information to support executives in their decision-making.
• Confidentiality: Handling confidential and sensitive information with the utmost discretion.
• Project Assistance: Assisting with special projects and ad-hoc tasks as needed.

Qualifications:

• At least 7 years of experience supporting C-level executives
• Communication Skills: Strong written and verbal communication skills are essential for interacting effectively with various people.
• Organizational & Planning Skills: Excellent organizational and planning skills are necessary to prioritize and manage daily workloads.
• Technical Proficiency: Proficiency in Microsoft Office Suite and other relevant software is usually required.
• Professionalism: A high degree of professionalism, integrity, and discretion is expected.
• Interpersonal Skills: Superior interpersonal skills are needed to effectively communicate with different audiences.

Equal Opportunity Employer/Veterans/Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act

• Los Angeles City Fair Chance Ordinance

• Los Angeles County Fair Chance Ordinance for Employers

• San Francisco Fair Chance Ordinance

Benefit offerings include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits, and 401K plan. Our program provides employees the flexibility to choose the type of coverage that meets their individual needs. Available paid leave may include Paid Sick Leave, where required by law; any other paid leave required by Federal, State, or local law; and Holiday pay upon meeting eligibility criteria.

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