Job Description

A mission-driven non-profit organization is seeking an Executive Assistant to join their team. This full-time, hybrid position in Chicago offers a salary of $75,000–$95,000 and reports directly to the CEO. This role requires a highly organized, extroverted, and career-oriented professional with exceptional attention to detail, a proactive mindset, and the drive to take on a dynamic role supporting executive leadership. This position provides a unique opportunity to work closely with the CEO, contributing directly to the efficiency and effectiveness of the organization’s executive operations. The position includes a comprehensive benefits package, including medical, dental, vision, life insurance, 401(k), paid time off, and short- and long-term disability coverage.

Responsibilities of the Executive Assistant:

• Anticipate the CEO’s needs and provide high-level, confidential, and solution-oriented executive support, proactively managing priorities and workflows.
• Oversee and optimize the CEO’s calendar, including scheduling, travel arrangements, and meeting logistics, ensuring effective time management.
• Act as the CEO’s representative and gatekeeper, cultivating strong relationships while exemplifying the organization’s mission, values, and professional standards.
• Serve as the primary liaison between the CEO and internal/external stakeholders, including Board members, investors, philanthropic partners, and senior leadership.
• Plan, coordinate, and manage Board and Committee meetings, including preparation of agendas, materials, presentations, minutes, and follow-up.
• Lead special projects and initiatives that enhance executive operations, administrative systems, and cross-functional collaboration.
• Coordinate executive communications, reports, and presentations, ensuring all deliverables meet organizational standards and professional quality.
• Collaborate with and mentor other administrative staff, modeling accountability, teamwork, and a growth-oriented mindset.
• Maintain clear, professional, and timely communication between the CEO and internal/external stakeholders while safeguarding sensitive information.
• Support the organization’s culture, equity, diversity, and inclusion initiatives, actively participating in learning opportunities and mission-driven programs.
• Assume ownership of additional projects as assigned, managing them from inception through completion with initiative and independence.

Qualifications of the Executive Assistant:

• Bachelor’s degree preferred
• 7–10 years of experience providing high-level support to C-level executives, preferably within a non-profit organization.
• Demonstrated expertise in governance, Board relations, and leading cross-functional initiatives.
• Proven ability to manage projects independently from start to finish, ensuring timely and high-quality deliverables.
• Exceptional organizational skills with meticulous attention to detail and the ability to balance multiple priorities effectively.
• Outstanding verbal and written communication skills, demonstrating professionalism and confidence in all internal and external interactions.
• Extroverted, proactive, and highly career-oriented, with a strong initiative and results-driven mindset.
• High emotional intelligence, sound judgment, and discretion in sensitive or high-pressure situations.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint), Adobe Acrobat, and social media/web platforms.
• Flexibility for occasional local and organizational travel, extended hours, early starts, or evening/weekend work as needed.

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