Job Description
Position: Executive Assistant to the CEO
Are you a detail-oriented and proactive professional seeking an exciting opportunity to support a visionary leader? We are looking for an Executive Assistant to work closely with our dynamic CEO in a fast-paced healthcare marketing environment. In this role, you'll be the trusted right hand, ensuring smooth daily operations by organizing priorities, anticipating needs, and providing high-level support.
Our Culture
We are dedicated to fostering a distinctive, service-centric culture while operating fully remotely to minimize our carbon footprint. We utilize cloud-based tools and technologies to collaborate effectively and maintain strong connections within our team. As a Certified B Corporation, we prioritize sustainability, mutual respect, and wellness, as reflected in our 2050 Sustainability Pledge.
By joining us, you'll play a vital role in shaping our impact, collaborating with the CEO to drive bold, innovative solutions in the healthcare sector. If you thrive in a supportive, fast-paced environment and are eager to be the perfect complement to a visionary leader, we invite you to apply today!
Who You Are
Are you a seasoned professional who thrives in a bustling environment? Do you excel at bringing order to chaos, anticipating needs, and providing exceptional support to high-level executives? If you're bold in your approach, have a can-do attitude, and enjoy collaborating with entrepreneurs, we want to hear from you!
Our ideal Executive Assistant is:
Positive and Empowered: Your energy lights up the room. You tackle challenges with an optimistic outlook, maintaining a supportive environment even when addressing issues. You take the initiative, confidently stepping in to offer solutions without waiting for direction.
A True Executor: You capture every idea and transform them into actionable plans. You know how to prioritize, discerning what deserves immediate attention and ensuring nothing is overlooked. Your follow-through is relentless.
An Exceptional Communicator: You listen, absorb information, and connect the dots. Whether through verbal, written, or non-verbal cues, you ensure clarity in every message. Your ability to present information precisely helps guide decisions and aligns stakeholders.
A Collaborative Supporter: You're not just a gatekeeper; you advocate for the team. You create an environment where everyone feels supported and heard, acting as a bridge between the CEO and the team. By anticipating needs, vetting priorities, and managing details, you enable the CEO to focus on what matters most.
As our Executive Assistant, you will be instrumental in amplifying the CEO's impact, connecting the dots, and reinforcing structure in our rapidly growing environment. Your proactive approach and drive for clarity will help establish effective processes and support the team, ensuring nothing is left to chance.
Responsibilities
As an Executive Assistant, your key responsibilities will include, but are not limited to:
Daily Management of the CEO's Schedule: Oversee daily, weekly, and quarterly commitments. Follow best communication practices in all interactions with the team and other departments. Ensure the CEO is prepared and organized for all responsibilities, working closely with the Personal Assistant for errands and office tasks.
Strategic Alignment with Organizational Goals: Align daily tasks and projects with organizational objectives, understanding how departmental needs intersect. Take detailed notes, organize priorities, and distribute action items to maintain alignment. Proactively learn about the business dynamics and responsibilities to effectively support the CEO.
Idea Intake and Execution: Capture, prioritize, and develop actionable plans for the CEO's ideas, ensuring alignment with operational standards. Follow through on projects to guarantee satisfaction with the results, keeping processes organized and on track.
Email, Calendar, and Travel Management: Manage the CEO's schedule, prioritize emails, and take action on her behalf when appropriate. Coordinate travel logistics, including booking flights, hotels, and transportation, while managing expense tracking for a seamless experience.
Event Planning and Logistics: Plan and manage logistics for in-person events, including company retreats, client meetings, marketing events, and conferences. Oversee all details, ensuring quality and thorough follow-up.
Qualifications
Required:
3-5+ years of Executive Assistant experience in a fast-growing, scaling business.
Experience working directly with entrepreneurs or executives.
Proven experience in process creation and implementation, showcasing strong organizational skills.
College degree, preferably in business, marketing, or healthcare.
Familiarity or experience in the marketing and healthcare sectors.
Preferred:
Background in marketing.
Business degree.
Certifications in project management or similar fields.
Client services experience.
Interest in mission-driven organizations or community-focused initiatives.
Desired:
Direct marketing experience in the healthcare industry.
Marketing-related education (e.g., minor, certifications).
Work Environment
This role is primarily remote, with occasional travel for client meetings and industry events. It requires extended periods of sitting, frequent computer use, and the ability to participate in virtual meetings. Candidates must maintain a quiet, ergonomic workspace with reliable internet access.
Why Join Us?
We are powered by an exceptional team of passionate professionals who believe in the magic of collaboration and bold, creative solutions. Joining our team means being part of a dynamic environment where your contributions are valued and your ideas can flourish.
As our Executive Assistant, you'll be the perfect partner to our visionary CEO, helping bring her ideas to life and keeping the company on track. We create a culture of positivity, growth, and purpose by placing the right people in the right roles. Our positive, collaborative culture fosters innovation, and we invest in our people through training and flexibility.
Our Core Values:
Bold & Evocative: Think beyond the status quo to create innovative solutions.
Respect & Candor: Establish trust through authentic communication.
Service-Centric: Support each individual's unique needs.
Empowered Mindset: Fuel original thinking and personal growth.
Harness the Magic: Cultivate positive energy to achieve ambitious goals.
What We Offer:
100% Virtual Company: Work from anywhere while staying connected with a robust virtual infrastructure.
Health Benefits: Medical, dental, vision, and more.
Competitive Compensation: Base salary with commission and bonus opportunities.
Generous Paid Time Off: Enjoy a healthy work-life balance.
Retirement Plan: 401(k) plan with company match.
Professional Development: Opportunities for continuous learning and career advancement.
Mental Health & Wellness Programs: Initiatives to promote overall well-being.
Career Growth: Opportunities to advance within a growing company.
Collaborative Environment: Join a team that values your input and ideas.
Commitment to Sustainability: Be part of a company dedicated to social responsibility.
Salary Range
The expected salary range for this position is $70,000 - $80,000 per year, depending on experience and qualifications.
Note: All employment offers are contingent upon the successful completion of a background check, which may include verification of education, employment history, and criminal records.
Employment Type: Full-Time
Salary: $ 70,000.00 80,000.00 Per Year
Job Tags
Full time, Immediate start,