Job Description

Our client, an insurance start-up company is seeking a highly intelligent Executive Assistant to support the CEO.

Start-Up Company: Executive Assistant to the CEO

Location : Remote - MUST BE BASED IN LA

Compensation : $100,000 - $150,000 + equity + benefits (no bonus)

Executive Assistant – Job Description

We are a forward-thinking organization focused on helping businesses operate with clarity, structure, and long-term sustainability. Our work centers on supporting leaders in building strong, efficient teams and minimizing unnecessary obstacles—professionally and personally. To do that well, we’re looking for an Executive Assistant who can serve as an essential extension of the CEO, ensuring both business operations and household life run smoothly.

In this role, you’ll partner closely with the CEO to manage priorities, streamline workflows, and remove friction across a wide range of responsibilities. You’ll toggle between high-level administrative support and hands-on personal coordination, becoming the go-to person for organizing schedules, handling communication, planning travel, and maintaining the systems that keep everything moving. The position requires someone who is resourceful, adaptable, and comfortable navigating a dynamic environment where no two days look the same.

What You’ll Do

• Act as a trusted point of contact and strategic support partner to the CEO, staying one step ahead of daily needs.
• Manage a complex calendar, ensuring time is allocated appropriately across business commitments, personal obligations, and family priorities.
• Coordinate all aspects of meetings, events, and travel—including agendas, logistics, itineraries, and follow-up items for both work and home.
• Draft and manage executive-level communication such as emails, presentations, and correspondence with internal teams, external partners, and personal contacts.
• Oversee household and family operations, from scheduling appointments and coordinating service providers to planning family events and managing day-to-day logistics.
• Serve as the first line of response when urgent issues arise, resolving matters quickly or escalating them when necessary.
• Support special initiatives such as research projects, information gathering, organizational improvements, or long-term planning efforts.
• Maintain systems and processes that support organization and efficiency across all areas of the CEO’s life.
• Assist with coordination related to legal, financial, or compliance-oriented tasks when required.
• Handle all information with absolute confidentiality and professionalism, especially regarding personal or family matters.

What We’re Looking For

• Must live on the west side of Los Angeles with the ability to provide consistent in-person support.
• 5–7+ years of experience as an Executive Assistant or in a similar senior support role, ideally within fast-moving environments such as startups, boutique firms, or private households.
• A self-starter with strong judgment, emotional intelligence, and the ability to operate with minimal guidance.
• Exceptional organizational and multitasking abilities, with a calm approach to shifting priorities.
• Strong interpersonal skills and comfort interacting with a wide range of people—from business leaders to vendors to family members.
• High level of discretion, reliability, and attention to detail.
• Strong proficiency with Google Workspace, Microsoft Office, scheduling platforms, and tools like Asana or Trello.
• Experience in highly regulated industries is a plus; enthusiasm for supporting both professional and personal needs is strongly preferred.
• Flexibility to adjust to occasional irregular hours, travel, or urgent requests.

Please submit your resume for consideration!

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.

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