Job Description

Executive Personal Assistant to CEO and COO, Staffing Firm Serving People with Disabilities, Austin, Texas

The Founder/CEO and COO of a highly successful non-profit that finds employment opportunities for veterans and people with other disabilities nationwide is looking for an Executive Personal Assistant to handle all things administratively, personal and professional as well as be the “go to” for any office needs. This is an exciting opportunity for someone who truly enjoys taking as much off their executive’s plate as possible so they can focus on the business. And handles last minute changes with grace. The ideal candidate has at least 3-5 years of experience supporting busy executives personally and professionally and understands how to look at their lives holistically to make their day run easier. The candidate should be energetic, well-organized and flexible, getting real satisfaction of going the extra step to provide “high touch” support. This is a 5 day a week in the office position.

About the Job

• Manage the CEO and COO’s busy calendars and coordinate scheduling meetings and commitments, personal and professional
• Optimize the CEO/COO’s time and priorities, acting as gatekeeper with warmth and tact
• Coordinate travel and logistics, including detailed itineraries, personal and professional
• Personal and professional expense reporting
• Prioritize emails and craft emails and any other correspondence on their behalf
• Be liaison to internal and external stakeholders; Update CEO and COO of projects and action items.
• Be the “go to” in the office for any office management needs acting as the liaison for vendors, including cleaning staff, catering and security services; order supplies/equipment, maintain the office and arrange for necessary repairs; act as back-up to reception
• Assist with internal employee onboarding and offboarding
• Ensure the routine maintenance of personal residences
• Run personal errands, ger lunch
• Plan lunches, dinners, events; Lead Engagement Committee planning in-house or off- site activities
• Special ad hoc projects, personal and professional

About You

• 3-5 years supporting busy executives with a high-touch service mentality
• Bachelor’s Degree.
• Proactive and anticipatory mindset – always ten steps ahead
• High emotional intelligence and strong judgment; able to act independently
• Very-organized and detail-oriented with great project management skills
• Google Suite shop; tech savvy
• Strong communicator, diplomat, and relationship-builder who is a true collaborator
• Discreet, and trustworthy
• Must have a driver’s license and reliable vehicle
• A warm engaging personality that likes to make sure everything is done with a ‘high touch” service mentality.

Base salary, Comprehensive health benefits

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