Job Description

Facilities Manager

Job Overview

We are seeking an experienced and proactive Facilities Manager to oversee the daily operations and long-term maintenance of multiple office locations. The ideal candidate will have a solid background in facilities management or property operations, with a strong understanding of building systems, vendor coordination, and regulatory compliance.

This role is responsible for ensuring our offices are safe, efficient, and fully operational. Duties include managing repair and maintenance services, obtaining necessary permits, coordinating with contractors and service providers, setting up utilities for new locations, and maintaining organized records and vendor documentation. The Facilities Manager will also perform or supervise minor hands-on repairs and provide strategic planning for ongoing facility needs.

Job Responsibilities

• Manage the daily operations and overall maintenance of multiple office facilities
• Coordinate repairs and maintenance services (e.g., plumbing, electrical, HVAC, exterminators, janitorial)
• Perform or supervise minor repair tasks as needed (e.g., doors, fixtures, furniture)
• Obtain permits, certificates, and ensure all locations comply with local codes and safety regulations
• Set up and manage utilities and service providers for new and existing office spaces
• Maintain vendor documentation, contracts, insurance certificates, and service records
• Evaluate vendor performance and ensure service agreements are up to date
• Serve as the primary point of contact for internal teams, vendors, property managers, and contractors
• Track facility-related projects to ensure they are completed on time and within budget
• Maintain facility maintenance schedules and address facility-related emergencies
• Support space planning and office layout coordination as needed
• Perform additional tasks as required by the manager

Job Qualifications

• Bachelor’s degree in Facilities Management, Construction Management, Business Administration, or a related field or 5+ years of experience in facilities management or building operations preferred
• Technical certifications such as FMP, CFM, OSHA 30, or trade-specific licenses (e.g., HVAC, electrical) are preferred
• Strong knowledge of building systems, including HVAC, electrical, plumbing, and general mechanical components
• Ability to handle minor repairs independently and assess when to escalate to specialists
• Strong organizational and project management skills with the ability to prioritize multiple tasks
• Excellent communication and interpersonal skills for coordinating with teams and vendors
• Self-motivated with the ability to work independently and with minimal supervision
• Proficiency in Microsoft Office Suite or similar software for documentation and scheduling
• Ability to lift up to 50 pounds and perform physical tasks as needed
• Valid driver’s license and reliable transportation required (for multi-site visits)

Work Environment

• Work is performed both indoors and outdoors across various office locations
• Physical demands may include lifting, carrying, climbing stairs, and walking between sites
• Travel will be required depending on the number and location of office spaces
• On-call availability may be required for emergencies or urgent repairs

SALARY : 50 - 65k

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