Job Description

Agency:  Department of Commerce and Economic Opportunity
Position Title: Human Services Grants Coordinator I, Opt A

Closing Date/Time: 10/09/2024
Salary: Anticipated Starting Salary $4,766 a month; Full Range $4,766 - $6,632 a month
Job Type: Salaried
Category:  Full Time
County:  Cook
Number of Vacancies: 1
Plan/BU: RC062

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number 41666  

Position Overview

The Office of Community Assistance is seeking to hire a Human Services Grants Coordinator to be part of a team of Grant Managers who work with 35 grantees throughout Illinois for the Low-Income Home Energy Assistance Program and the Community Services Block Grant. The ideal candidate will work with their grantees to ensure federal policies are being followed on an ongoing basis and at onsite monitoring. The programs make up more than $350 million in federal funding to assist over 300,000 low-income Illinois residents to pay utility bills and help them with tools they need to rise out of poverty. We invite applicants to apply for this fulfilling position and to be part of our team in helping others. The Office of Community Assistance, within the Illinois Department of Commerce and Economic Opportunity is a great place to work.

Essential Functions

1. Assists in conducting on-site visits or desk monitoring of assigned grantee agencies of the Office of Community Assistance.
2. Assists in reviewing general ledgers, cost ledgers, journals and bank statements and corporate ledgers to ensure costs are charged appropriately and are recorded and maintained in accordance with generally accepted accounting principles.
3. Prepares internal and external electronic reports and spreadsheets to enhance and establish accurate evaluations.
4. Participates in the negotiation of grant proposals and modifications on an annual basis to assure alignment with program requirements or local needs assessment.
5. Assists in the preparation of reports, technical materials and correspondence pertaining to the development and implementation of office programs.
6. Participates in roundtables, conferences and training seminars to provide grantee agencies with program requirements and changes.
7. Reviews federal register, federal and state rules and regulations, office manuals, and policy/procedures letters or memoranda to ascertain changes that affect the program management and inform grantees of any policy or procedure changes
8. Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated.

Minimum Qualifications

1. Requires knowledge skill and mental development equivalent to completion of four (4) years of college with coursework in social sciences, public and business administration, energy conservation, or a related field.
2. Requires one (1) year of professional experience in a social service field, grants administration field or completion of an appropriate agency training program.
3. Those positions which utilize basic accounting principles to review grantee financial records and to provide technical assistance to grantees in fiscal areas require an additional mandatory requirement of a minimum of six (6) college semester hours of accounting or equivalent professional accounting experience.

Preferred Qualifications

1. Prefer at least six months experience in the Low Income Home Energy Assistance Program (LIHEAP) system LIHEAP.Net and/or Single Tracking and Reporting System (STARS).
2. Prefer a master’s degree.

Conditions of Employment

1. Requires appropriate, valid driver’s license.
2. Requires ability to travel in the performance of duties, with overnight stays as appropriate.
3. Requires completion of a background check and self-disclosure of criminal history.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description. 

About the Agency

The mission of the Illinois Department of Commerce and Economic Opportunity is to support and maintain a climate that enables a strong economy for our customers - taxpayers, businesses, workers and communities - by keeping, attracting and growing businesses, maintaining a skilled workforce, and enhancing communities so that the climate here is one in which businesses, small and large, and workers, can succeed to the greatest extent possible.  The Illinois Department of Commerce delivers impactful and efficient programs and services through focused on business, community, and workforce development. 

Work Hours: MONDAY - FRIDAY 8:30AM - 5:00PM
Work Location: 555 West Monroe Street, Chicago IL 60661
Agency Contact:  CEO.HR@illinois.gov ( FOR INQUIRIES ONLY -  INTERESTED APPLICANTS MUST APPLY ONLINE )
Posting Group: Fiscal, Finance & Procurement

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).

APPLICATION INSTRUCTIONS

Use the “Apply” button at the top right or bottom right of this posting to begin the application process.

If you are not already signed in, you will be prompted to do so. 

State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the  Illinois.jobs2web.com homepage in the blue ribbon. 

Non-State employees should log in on the using the “View Profile” link in the top right of the  Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.

If you have questions about how to apply, please see the following resources:

State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid

Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.

The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:

• donotreply@SIL-P1.ns2cloud.com
• systems@SIL-P1.ns2cloud.com

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