Job Description

Overview:

Our client, a not-for-profit hospital system, seeks an accomplished Healthcare Administrative Assistant .

*** Candidate must be authorized to work in USA without requiring sponsorship ***

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*** Location: Santa Barbara, CA 93105

*** Duration: 13-week contract with the possibility of extension

Notes:

• Onsite role.
• Please note that there will be limited to no overtime.
• Shift: Mon – Fri, 8:00am – 4:30pm PT (flexible on start/end time).
• Reference Check required.

Description:

• To provide administrative support and develop workflow processes and systems for a department and high-level Vice President. Serves as liaison for the VP.
• Role to include answering phones, scheduling meetings, taking minutes, ensuring adequate office supply inventory, assisting with department timekeeping, and submitting orders/invoices, etc.
• Composes correspondence without draft contents.
• Coordinates travel arrangements and other duties or projects as needed.
• Enters data into a database, provides summary reports, and adds fields, as necessary.
• Schedule meetings and appointments. Transcribes minutes of meetings.
• Answers, screens, and initiates phone calls rerouting inquiries for department.
• Coordinates gathering of input, documents, etc. from single sources for reports and presentations.
• This candidate will interact with staff, answer phone calls, respond to emails, schedule meetings and have effective communication skills.
• This candidate will directly report to VP, in addition to working with a larger team, including Internal stakeholders.
• Will arrange meetings, prepare materials, and ensure the executive's time in meetings is productive and organized.
• Candidate will need to be comfortable working in a collaborative and team environment.
• Must be “cool under pressure” and professional in the work environment.

Qualifications:

• Technical Requirements: Intermediate Word, Excel and Outlook skills, Min. 45 wpm keyboarding/typing speed.
• This manager is looking for someone with a few years of Admin Assistant experience; Project management experience is a plus.
• Strong organizational skills, clear communication, scheduling, problem solving skills, and collaborative.
• Experience with Invoice tracking.
• Experience with Calendar Management (large part of responsibilities).
• Thorough and clear verbal and written communication.
• Discreet and tactful due to confidential information.

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I'd love to talk to you if you think this position is right up your alley, and assure a prompt communication, whichever direction. If you're looking for rewarding employment and a company that puts its employees first, we'd like to work with you.

Satwinder “Sat” Singh

Lead Technical Recruiter

Company Overview:

Amerit Consulting is an extremely fast-growing staffing and consulting firm. Amerit Consulting was founded in 2002 to provide consulting, temporary staffing, direct hire, and payrolling services to Fortune 500 companies nationally, as well as small to mid-sized organizations on a local & regional level. Currently, Amerit has over 2,000 employees in 47 states. We develop and implement solutions that help our clients operate more efficiently, deliver greater customer satisfaction, and see a positive impact on their bottom line. We create value by bringing together the right people to achieve results. Our clients and employees say they choose to work with Amerit because of how we work with them - with service that exceeds their expectations and a personal commitment to their success. Our deep expertise in human capital management has fueled our expansion into direct hire placements, temporary staffing, contract placements, and additional staffing and consulting services that propel our clients’ businesses forward.

Amerit Consulting provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Applicants, with criminal histories, are considered in a manner that is consistent with local, state and federal laws.

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