Job Description

Reception & Facilities Coordinator

Miami, FL (onsite) (Candidates must be able to travel between Miami & Ft. Lauderdale and be flexible to working different job sites)

2 Months (Temp to Perm)

Mon-Fri, 8am - 5pm

Overview:

This position will work closely with office administration to ensure the customer’s culture is represented externally. The role includes greeting visitors, managing conference room scheduling, supporting key client visits, assisting with client travel, and participating in company activities. The position may also involve general clerical and mailroom responsibilities. Candidate must be flexible to work at various job sites in Miami and Ft. Lauderdale.

Responsibilities:

• Greet and check in guests; validate against guest list, provide badges and parking validation
• Serve as concierge to visitors, staff, and clients; provide tours, hotel/restaurant recommendations
• Schedule and prepare meeting rooms; ensure necessary supplies and AV equipment are in place
• Coordinate catering with support staff and vendors
• Maintain updated company phone and speed dial lists
• Assist with proposals and print production tasks in customer systems
• Provide backup clerical support for executive assistants
• Support company events, meetings, and group functions
• Assist with general facilities management and non-client departmental activities
• Perform mail services, shipping/receiving, copying, and other clerical tasks
• Travel between Miami and Ft. Lauderdale sites as needed (parking provided)
• Support executive-level, client-facing staff
• Assist with vendor procurement and coordination for special projects

Requirements:

• High school diploma or equivalent
• 1–3 years of related experience; legal or hospitality experience preferred
• Experience in a headquarters environment preferred
• Outstanding organization and coordination skills
• Strong customer service and communication abilities
• Proficient in Microsoft Office; able to use AV equipment
• Able to lift up to 25 lbs; long periods of standing and walking required
• Business casual attire
• Reliable transportation required; driving between sites is necessary
• No COVID-19 vaccine requirement
• Interview will be conducted virtually

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