Office Administrator/Accounting Assistant Job at Partners Personnel, Hayward, CA

MHpNOVRJVnRzS1E2UkJScG9VRk0vV24rV0E9PQ==
  • Partners Personnel
  • Hayward, CA

Job Description

Overview

We are seeking a detail-oriented and proactive Office Administrator/Accounting Assistant to join our dynamic team. This role is essential in ensuring the smooth operation of our office and supporting our accounting functions. This is a solo office position, reporting directly to the Owner and Operations Manager. You’ll be the backbone of the office — handling everything from bookkeeping and payroll to customer coordination and compliance. This role is perfect for someone who takes pride in running an efficient, organized, and professional operation. Temp to hire, Located in Hayward, CA Offering $30-32/hr.

Responsibilities

  • Answer phones, manage emails, and maintain organized customer, vendor, and employee files.
  • Order office supplies and handle postage, mail, and deliveries.
  • Communicate with dispatch and drivers regarding tags, time sheets, and missing information.
  • Keep employee files up to date and maintain general office organization.
  • Manage QuickBooks Online (QBO) for all financial transactions.
  • Handle Accounts Payable and Accounts Receivable, including billing, collections, and reconciliations.
  • Verify vendor invoices, process credit applications, and set up new customers.
  • Deposit checks, apply payments in QBO, and assist with account reconciliation.
  • Complete insurance renewals and audits (General Liability, Auto, Worker’s Comp).
  • Address customer billing discrepancies and rebill invoices as needed.
  • Process weekly payroll through Paychex and add new employees as needed.
  • Verify and report timesheets accurately.
  • Prepare and submit Certified Payroll Reports via LCP Tracker and DIR.
  • Manage compliance documentation (COIs, fringe benefits, DS140/42, etc.).
  • Issue monthly union reports and letters.
  • Report employee hours to Worker’s Comp and obtain business licenses for cities where work is performed.
  • Support the Owner and Operations Manager with reporting and administrative needs.
  • Handle pre-lien (before the job) and release paperwork for jobs once paid.
  • Assist with general business organization and compliance tracking.

Qualifications

  • Strong knowledge of QuickBooks Online (QBO).
  • Proficiency in Microsoft Word and Excel.
  • Minimum of 3+ years of office administration and accounting experience.
  • Excellent organizational, communication, and multitasking skills.
  • Ability to work independently and maintain confidentiality.

Job Tags

Temporary work, Work at office,

Similar Jobs

CAREonsite

Physician Assistant or Nurse Practitioner Job at CAREonsite

 ...procedures , including suturing, injections, immunizations, burn care, and foreign body removal (subcutaneous and ocular). Provide...  ...of experience in occupational medicine, emergency medicine, or urgent care . ~ Ability to work independently while leading and... 

Attractivate Consulting Solutions

Frontend Software Developer Job at Attractivate Consulting Solutions

 ...Title: Senior Frontend Developer Type: Direct Hire Location: Houston, TX Schedule: On-Site Salary: Base plus annual bonus!...  ...elevate our digital experience and drive innovation across our web platforms. Job Summary: Were seeking a Senior Front-End React... 

Sogeti

Lead Data Engineer (Marketing Technology) Job at Sogeti

 ...Location : New York (Hybrid - 2 days a week in office required ) About the job: Were seeking a Lead Data Engineer to drive innovation and excellence across our Marketing Technology data ecosystem. You thrive in dynamic, fast-paced environments and are comfortable... 

Fusable

Data Entry Specialist Job at Fusable

 ...propelling people to the best version of themselves. ~ We offer medical, dental, vision, FSA, 401k, life insurance products and more!...  ...and flexible environment. ~ We offer both on-site and remote opportunities!~ We are growing but highly value relationships... 

24 Seven Talent

Chief Marketing Officer Job at 24 Seven Talent

 ...A leading online marketing solutions provider is seeking an experienced and hands-on CMO to join their leadership team. You will play a key role in leading digital marketing strategy, media buying, planning, creative, branding and performance marketing for a full service...