Part Time Admin Assistant Job at FIMAC, Laguna Hills, CA

M3o4NlRZaGx0YXM3U3h0aG9rWkk4MnI2
  • FIMAC
  • Laguna Hills, CA

Job Description

📢 ON SITE Part-Time Administrative Assistant Wanted – 20-30 Hours/Week

We are seeking a motivated and outgoing tech-savvy multitasker with an obsession with organization! 

We’re looking for a  Part-Time Administrative Assistant to join our team for 20 hours per week! In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor. 

✨ What We’re Looking For:

  • Excellent computer skills and knowledge. Expert competency in Asana, SharePoint, Outlook, and Excel – This is a must!
  • Experience in social media marketing and QuickBooks is a  plus .
  • Proven experience in an administrative support role.
  • Excellent organizational skills and attention to detail.
  • Strong written and verbal communication skills.
  • A proactive and positive attitude with the ability to work independently.
  • Bachelors degree preferred
  • Two years or more previous experience as an Administrative Assistant or in a similar position
  • Familiarity with standard office equipment such as printers and fax machines
  • Highly organized with excellent time management skills and the ability to prioritize projects

💼 Key Responsibilities:

  • Manage and track tasks and projects in  Asana .
  • Maintain and organize documents in  SharePoint .
  • Schedule, coordinate, and manage communications via  Outlook .
  • Create and manage spreadsheets, reports, and data analysis in  Excel .
  • Assist with basic bookkeeping and financial tasks using  QuickBooks (if applicable).
  • Support social media marketing efforts, including scheduling posts and tracking engagement.
  • Provide general administrative support to the team as needed.
  • Answer incoming phone calls and route them to the appropriate person
  • Schedule appointments and maintain a calendar
  • Organize meetings for CEO and take accurate minutes of meetings
  • Manage CEO's email boxes including writing emails, memos, and letters and distribute them appropriately
  • Contribute to company reports
  • Maintain an organized filing system
  • Develop, update, and maintain relevant office procedures

🌟 Why You’ll Love Working with Us:

  • Flexible hours to fit your schedule (20 hours/week).
  • Work remotely or hybrid, depending on your location and preferences.
  • Be part of a dynamic and collaborative team environment.
  • Competitive hourly compensation.

📍 Location:

  • Laguna Hills, CA

Benefits/Perks

  • Competitive Compensation
  • Paid Time Off
  • Career Growth Opportunities

📧 How to Apply:

Email your resume and a brief cover letter highlighting your experience with Asana, SharePoint, Outlook, Excel, and any additional expertise in social media marketing or QuickBooks to hr@fimac.us.

Join our team and bring your organizational expertise and tech-savvy skills to the next level! 🌟

Job Tags

Hourly pay, Part time, Remote job, Flexible hours,

Similar Jobs

Sevita

Behavioral Health Caregiver Aztec Group Home (Full Time) Phoenix Job at Sevita

 ...others. May accompany individuals we serve to medical appointments; relay orders and information to and from medical providers. Travel between sites, to individuals homes, and may accompany them into the community. Qualifications: High school diploma or equivalent... 

Campbell County Health

ACCOUNTANT II Job at Campbell County Health

ABOUT CAMPBELL COUNTY HEALTH Campbell County Health (CCH) is the most comprehensive healthcare provider in the State of Wyoming. Certified as an Area Trauma Hospital, Campbell County HealthincludesCampbell County Memorial Hospital, an acute care, community hospital...

Lamarque Agency

Remote Sales Position Job at Lamarque Agency

We have a supportive and innovative company culture that is fully remote , as we offer top-tier training. We sell simplified issue life insurance to homeowners concerned about making their mortgage payments if something happens to them (death, disability, etc..) We ...

Passages to Recovery

Facility Monitor Job at Passages to Recovery

 ...Job Title: Facility Monitor Location: Passages to Recovery Residential Facilities Reports to : Facility Manager Purpose...  ...tests. ~ Verify visitor identification and resident medications. ~ Perform security protocols and communicate with staff... 

Compass Associates

Psychiatrist Job at Compass Associates

 ...Psychiatrist - Behavioral Health $250,000-$370,000 FTE + 401(k), Life Insurance, Vision & Dental Insurance, Short & Long-Term Disability...  ...to apply for a medical license within the state. BC/BE in Psychiatry is essential You must have experience within either...