Job Description

Pay : $22/hr

ASSIGNMENT LENGTH:

This is an immediate long-term temporary role within the department. The assignment is expected to last through the end of 2025. While there is no guarantee, there is potential for the role to expand in hours or evolve into a permanent position based on fit and departmental needs.

START DATE:

ASAP start

SCHEDULE:

Part-time hours, 1–2 days per week with the possibility of a 3rd day if needed; not to exceed 20 hours per week.

Initially, the schedule will overlap with the Assistant Director who oversees faculty files to allow for training. After training is complete, hours can become more flexible, but will remain capped at 20 hours weekly.

Ideal schedule: 10 a.m. – 5 p.m. CT

JOB DESCRIPTION:

The Project Assistant role reports to the Assistant Director of Faculty and Academic Appointments.

Key Responsibilities:

• Support the Assistant Director with discrete projects and the organization, archiving, and filing of sensitive documents
• Potentially conduct research on tools for digital archiving and provide input on archiving metrics, depending on project timelines
• Maintain filing systems for central administrative files
• Organize and archive documents as directed
• Learn institutional academic appointment processes to handle standard administrative tasks in a highly complex environment
• Manage all aspects of small projects or project phases under direct supervision
• Provide regular updates on project status to the Assistant Director
• Perform clerical tasks including copying, sending correspondence, and mailing packages
• Adapt to new systems as needed
• Other duties as assigned

Key Qualities:

• Organized, detail-oriented, and self-driven
• Follows directions carefully
• Exercises discretion and maintains confidentiality

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