Job Description

Payroll Specialist

• Reports to Sr. Payroll Manager in L.A.
• Professional services experience is a plus
• Must be reliable and dedicated
• Verify reasonability of all information received from other teams and systems (e.g., Workday (HCM) Thompson Reuters 3E, WorkForce, etc.)
• Update Ascentis payroll database for any changes which are not part of interfaces.
• Ensure all appropriate tax related forms (Payroll and Partnership Questionnaire, W-4, etc.) are received, properly completed, and implemented within the payroll system.
• Ensure the payroll system reflects the appropriate wage reporting and tax withholding for all personnel (considering visa, citizenship, assignment, work location, pay method, etc.)
• Demonstrate in depth understanding of policies and calculations for all pay groups. Communicate and apply said policies.
• Ensure overtime hours, expenses, and various benefits, including non-cash benefits are paid and categorized appropriately with the payroll systems according to federal and state wage and hour regulations and client policies.
• Accurately process all components of regular payroll cycle and off cycle checks, including auditing, reporting and filing.
• Calculate payments and maintain Leave of Absence tracking for assigned payroll. Understand, apply, and communicate leaves of absences policies which may involve complex calculations and the application of multiple Firm policies.
• Demonstrate working knowledge of data, systems integration and process workflows regarding information coming into or out of the Payroll Department.
• Demonstrate working knowledge of federal, state, reciprocal, and local taxation including definitions, percentages, limits and when each is applicable.
• Demonstrate working knowledge of taxation methods and the appropriate use of each including for employees whose work/home states are different.
• Demonstrate working knowledge and understanding of domestic office policies for staff.
• Demonstrate working knowledge and understanding of employee benefit deductions, including section 125, retirement plans, short-term disability, leave of absence policies, workers compensation and relocation.
• Demonstrate working knowledge of IRS regulations regarding tax treatment of non-cash benefits.
• Demonstrate intermediate analytical skills with the ability to identify issues and propose solutions.
• Administer complex payroll taxation arrangements.

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