Title: Project Coordinator- Construction
Location: Onsite in Palo Alto, Hayward, or Fremont, CA
Duration: 3 month- contract to hire
Pay Rate: $35-45/hr
JOB DESCRIPTION
A large automotive company in the Bay Area is looking for a motivated and accomplished Project Coordinator to join their North American R&D Infrastructure team.
What You’ll Do
• Managing workload – prioritizing work and ensuring deadlines are met.
• Project Start-Up/Initiation including contracts, RFP/RFBs, work authorizations, creation and/or maintenance of project directories, cloud-based file sharing sites, opening project and sub-project numbers.
• Early Project Phases tasks including but not limited to consultant contracts and contacts, consultant work authorizations, accurate project file documentation, project filing, copying/scanning, creation/maintenance of various spreadsheets, correspondence, maintenance of logs (project IDs, scope, schedule, responsible parties), meeting coordination and video conference set-up as required, and preparation of meeting agendas/notes.
• Design Documentation/Construction Administration Phases tasks include file sharing, contract and invoice management, design review documentation, meeting agendas, meeting minutes, issue resolution logs, design QA/QC initiation, drafting RFI/Submittals and maintaining tracking logs, balancing project budgets, and managing deliverables and providing weekly updates.
• Proposal and Bid-leveling activities and development of Request for Proposals/Requests for Bids for external vendors, consultants, and contractors.
• Site visits including reviewing and documenting existing conditions or construction progress.
• Coordination with AHJ’s including permit submissions, project reviews, processing fees.
• Project Close-Out tasks include as-built documentation archiving including plan, equipment schedule, and single line consolidation.
• Familiar with permitting process, tracking, and updating permit folders, tracking permit budget etc. as well as fostering relationships with AHJs.
• Supporting updates to project schedules in MS Project or budget updates in Project Management software.
• Primarily based in Bay Area, CA (either Fremont or Palo Alto) with travel to other Bay Area locations on as-needed basis.
REQUIRED SKILLS AND EXPERIENCE
- 5+ years of experience coming from an engineering, architecture or construction firm.
- Bachelor's Degree in Construction Management or Science, Technology, Engineering or Math (STEM).
- Experience with Bluebeam
- Experience writing RFI's and submittals
- Experience with Autodesk Construction Cloud (ACC), SharePoint, and/or Procore
NICE TO HAVE SKILLS AND EXPERIENCE
- Experience with MS Project or P6.
- Experience with AutoCAD and/or Revit.
- Experience with rendering software such as Twinmotion
- Experience with permitting or other jurisdictional relationship building.
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