Job Description

Who We're Looking For: We’re looking for an exceptional Real Estate Assistant/Listing Coordinator who is highly organized, detail-oriented, and experienced in providing top-tier administrative support to executives or in similar roles. You should be proactive, discreet, and possess a strong work ethic. A sense of humor and the ability to stay calm under pressure are essential. If you thrive in a dynamic, entrepreneurial environment that values mission and results while being team-focused, we want to hear from you. Key qualities for success in this role include sound judgment, excellent written and verbal communication skills, and the ability to juggle multiple priorities effectively. The real estate industry is fast-paced and demanding, so we seek someone passionate about their work and the impact they make on both the company and its clients. Responsibilities: • Oversee and maintain the executive’s calendar, scheduling all calls, meetings, conferences, and appointments, both personal and professional. • Answer phone calls and emails, return messages, and route inquiries to the appropriate individuals to ensure efficient use of the CEO’s time. • Coordinate the CEO’s daily schedule, including managing the calendar, prioritizing tasks, and preparing for all appointments and meetings. • Help prepare for listing consultations (e.g., comparative market analysis, compiling marketing material, etc.). • Work with homeowner clients, team members, and vendors to coordinate the home preparation and sale process, ensuring a seamless experience for the client. • Coordinate with the marketing team to prepare marketing information and collateral for property to be put on the market to sell! Qualifications: • Commuting Requirement: Must be willing to commute to and work in our Winchester office. This is not a remote or hybrid role. • Experience: Proven experience as an Executive Assistant is essential. Real estate experience is advantageous but not required. • Technical Skills: Proficiency with a variety of computer software applications is necessary. Experience with iPhones and Apple products is highly preferred. • Organizational Skills: Strong organizational abilities with a keen eye for detail, capable of managing and prioritizing multiple tasks efficiently. • Communication Skills: Excellent verbal and written communication skills, with a strong attention to detail in composing, typing, and proofreading materials. • Interpersonal Skills: Charismatic and personable, with the ability to handle sensitive and confidential situations with poise, tact, and diplomacy. • Adaptability: Ability to meet deadlines, stay calm under pressure, and adapt to a fast-paced, evolving environment. • Independence and Direction: Able to work independently on assigned tasks while also following directions and accepting feedback on assignments. • Customer Service: Strong interpersonal skills with a commitment to providing exceptional service to luxury clientele. Personable, welcoming, and attentive. • Growth Mindset: Competitive, with a strong commitment to both personal and professional development. About Company: Nationally recognized real estate in the Greater Boston area and ranked as the #1 Keller Williams team in Massachusetts in 2023 & 2023 with over a billion dollars in residential real estate sales over the past 20 years. As a growing team, we are focused on maintaining our unique culture through a very selective hiring process. You will work with high-minded and achievement-oriented coworkers who want to see you achieve your goals. We are a learning and growth-oriented organization and provide ongoing training, tools, and systems to improve communication, sales, and other skills to help you thrive in your career. Enjoy a fun, team-oriented atmosphere. Monthly team outings. Values: Humble, Driven, Professional, Integrity, Relationships

Job Tags

Similar Jobs