Job Description

This global nonprofit is seeking a temporary Operations Associate to help provide support to a busy office. In this hybrid role, you will be responsible for general administrative work from scheduling and calendar management to maintaining operational needs such as technical support for meetings to events and building management. If you’re someone who naturally asks, “What else can I help with?” and enjoys variety in your day, this could be a great fit.

Key Responsibilities:

• Serve as an on-site presence to support staff with day-to-day office needs and questions.
• Coordinate and schedule meetings and assist with basic calendar management.
• Order office supplies and manage recurring operational needs.
• Track financial information and assist with processing, such as accounts payable.
• Follow up with internal stakeholders to obtain approvals and required documentation.
• Coordinate with vendors as needed to ensure timely and accurate payment.
• Coordinate team lunches and assist with logistics for internal meetings and events.
• Act as a liaison with building management, including coordinating access, guest lists, and office requests.
• Support onboarding for new hires and special projects.
• Assist with general administrative tasks such as meeting notes, follow-up materials, and ad hoc office support.

Why You’ll Love Working Here:

• Mid-sized nonprofit with a focus within the technology industry.
• Hybrid work model.
• This is a temporary opportunity now through July.

What We’re Looking For:

• Office experience. You have at least one year of experience in an office or administrative support role.
• Tech-familiar. You’re comfortable using tools such as Zoom, Slack, and Google Workspace and/or Microsoft Office.
• Professional. You can be trusted and display good judgement when dealing with confidential matters.
• Detail-oriented. You have strong follow-up skills and take ownership of seeing tasks through to completion.
• Go-getter attitude. You are eager to learn new things and take the initiative to stay on top of current tasks and anticipate future ones.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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