Job Description

Tenant Coordinator (2 positions)

Locations: Mission Bay (San Francisco, CA) & South San Francisco, CA

Schedule: Hybrid – In-office at least 3 days per week

Employment Type: Non-Exempt

Compensation: $31.25 – $36.06 per hour, plus annual discretionary bonus

A nationally recognized real estate firm is seeking a Real Estate Coordinator to join its dynamic Asset Services team. This is a great opportunity for someone looking to grow within the commercial real estate industry, especially within the life science and lab space . We’re looking for a highly motivated, detail-oriented individual with strong customer service skills , a passion for real estate, and a team-first mindset.

Who We’re Looking For:

This role is ideal for someone who:

• Has excellent communication and interpersonal skills
• Brings a “can-do” attitude and a high level of professionalism
• Is team-oriented, reliable, and eager to learn
• Possesses some previous office, hospitality, or real estate experience
• Is looking for a foot in the door with a respected real estate company working in the life science sector

Key Responsibilities:

• Serve as the first point of contact for tenants , ensuring prompt and professional service
• Support day-to-day property operations, including coordination of meetings, events, and tenant service requests
• Maintain accurate and up-to-date tenant and vendor contact lists
• Draft and distribute tenant communications , such as email bulletins and updates
• Assist with tenant onboarding and move-out processes , including signage, access cards, and orientation
• Help plan and execute tenant appreciation and engagement events
• Manage conference room scheduling , including coordination with A/V vendors and IT support
• Support the monthly accounts receivable process , including reviewing and distributing rent statements
• Maintain and update emergency building documentation and serve as emergency administrator
• Provide administrative assistance to the Building Engineering Team , including requests related to building access, fitness centers, and parking
• Contribute to special projects and administrative assignments as needed

Qualifications:

• Bachelor’s degree preferred
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Self-starter with the ability to work independently and take initiative
• Strong client-service mindset and problem-solving abilities
• Excellent written and verbal communication skills
• Interest in pursuing a career in commercial real estate or property management
• Familiarity with billing, budgeting, or facilities management systems is a plus
• Prior experience in property management or a related field is beneficial but not required

Why This Role?

This position offers an excellent entry point into the commercial real estate industry , particularly within the growing life science and biotech sectors . You’ll gain hands-on experience working alongside an experienced and supportive team while interacting directly with tenants and vendors.

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