Administrative Associate - Facilities Job at Astiva Health, Inc, Orange County, CA

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  • Astiva Health, Inc
  • Orange County, CA

Job Description

Job Summary:

The Administrative Assistant – Facilities Support plays a key role in creating a clean, organized, and welcoming workplace environment. This service-oriented professional supports daily operations by managing office facilities, supplies, and front office duties, with a strong focus on serving staff needs and enhancing employee experience.

Key Responsibilities:

Office & Facilities Management

  • Monitor and maintain office equipment; coordinate repairs and servicing as needed.
  • Manage inventory of office and break room supplies; proactively restock to ensure availability.
  • Organize and maintain supply storage areas for cleanliness and accessibility.
  • Perform light cleaning and tidying of shared spaces between scheduled janitorial services (e.g., wiping surfaces, restocking supplies, emptying recycling trash bins).
  • Assemble and set up simple office furniture and equipment.
  • Coordinate with vendors for office maintenance, cleaning services, and equipment servicing.

Front Office Operations

  • Serve as the first point of contact for visitors and deliveries, ensuring a professional and friendly front office experience.
  • Receive and distribute incoming mail, packages, and deliveries.
  • Answer and direct phone calls and manage general inquiries with a helpful and courteous attitude.

Meeting & Event Support

  • Set up conference rooms for meetings, including arranging furniture, technology, and materials.
  • Coordinate meal orders and catering for employee meetings, trainings, and events.
  • Maintain cleanliness and readiness of shared spaces such as conference rooms and break areas.

Administrative Support

  • Assist with scheduling, calendar management, and meeting coordination.
  • Support internal communications related to facilities updates or office procedures.
  • Maintain records of supply orders, vendor contracts, and equipment maintenance logs.

Qualifications:

  • Proven experience in administrative or facilities support roles.
  • Service-minded attitude with a strong focus on supporting staff and enhancing workplace experience.
  • Ability to perform light cleaning and basic furniture assembly.
  • Strong organizational and time management skills.
  • Excellent communication and interpersonal abilities.
  • Proficiency in Microsoft Office Suite and basic office equipment.
  • Ability to lift and move office supplies and equipment as needed.

Benefits:

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
  • Free catered lunches

Job Tags

Work at office,

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