Job Description

Executive Assistant to CEO, Reinsurance Firm, Boston, Mass/Local Remote

The CEO of a well- financed reinsurance firm is looking for an exceptional Executive Assistant. This is a unique opportunity for a professional who is an exceptional communicator with a “high touch” support mentality. The ideal candidate has at least 8 years of experience supporting a busy C-Suite executive and has worked as the liaison to a Board of Directors and has managed investors, preferably in the finance space. This is a local remote position, going into the downtown Boston office a few times a month or when the CEO wants to meet depending on what’s going on.

About the Job:

• Be the “right hand” to the CEO as a true gatekeeper, handling complex calendar management, prioritizing meetings and appointments, and handling communications on her behalf
• Arrange domestic and international travel, including detailed itineraries,
• Manage inbox and craft emails on her behalf
• Prepare materials and manage all logistics for board of directors’ meetings and investor meetings
• Follow-up on projects and initiatives with key internal stakeholders making sure deadlines are met and key initiatives are tracked
• Expense reporting
• Oversee special projects for the CEO
• Some personal work; Ad hoc projects

About You:

• Minimum 8 years’ experience as an Executive Assistant to a busy C-Suite executive, preferably in the finance space.
• Bachelor’s Degree
• Experience being a liaison to a Board of Directors and investors
• Demonstrated ability to manage competing priorities with discretion, efficiency, and impeccable attention to detail
• Microsoft Office Suite; Excellent Project Management skills; Excellent PowerPoint skills
• Exceptional written and verbal communication skills
• Highly resourceful, proactive, and adept at anticipating needs and providing “high touch support
• Warm, poised, and professional and calm
• Compensation: Base Salary plus Discretionary Bonus, comprehensive benefits package.

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