Job Description

Our client, a mission-driven non-profit organization, is seeking a Legal Assistant that will provide a high-level administrative and operational support to the Legal Department. The position is responsible for managing legal matters, records, and documentation; maintaining efficient tracking and filing systems; and supporting civil litigation and administrative matters, with a primary focus on labor and employment law. In this role you will also be supporting the General Counsel with calendar management, travel coordination, correspondence, confidential materials, and special projects, while providing clerical and administrative support to Senior Counsel. Success in this fast-paced, highly confidential environment requires sound judgment, discretion, initiative, accountability, and exceptional attention to detail.

**Please note this is hybrid, temp-to-perm role based in San Francisco, CA. Pay will be $110k-$145k/yr.**

Key Responsibilities:

• Develop, organize, and maintain systems for managing Legal Department records, including litigation, administrative agency matters, and corporate documents, ensuring timely data entry, accurate filing, and protection of privileged and confidential information
• Design and maintain matter, records, and document management systems, including version control
• Plan and support Board of Directors, Finance Committee, and Membership meetings by managing calendars, coordinating with internal teams and member organizations, and preparing, distributing, and maintaining meeting materials, agendas, minutes, and related documentation
• Maintain databases and records related to member companies and the Board of Directors, including applications, agreements, admissions, and contact information
• Prepare, edit, and format documents with a high degree of accuracy and consistency
• Provide proactive administrative support to the General Counsel and Senior Counsel, including correspondence management, information gathering, document drafting and editing, and thoughtful routing of communications
• Manage the General Counsel’s calendar, meetings, and travel arrangements; provide limited scheduling and administrative support to Senior Counsel
• Partner with Accounting to process Legal Department invoices and expenses, track outside legal spend, prepare monthly accrual estimates, and support budget planning and reporting
• Contribute to a collaborative, professional work environment while effectively supporting the Legal Department in a high-pressure setting

Qualifications:

• Bachelor’s degree required
• 5+ years of experience supporting a legal department preferred
• Paralegal, legal assistant, or legal secretary experience strongly preferred
• Demonstrates a professional, positive, and solutions-oriented approach with a focus on efficiency, continuous improvement, and backlog reduction
• Exercises sound judgment, discretion, and integrity, particularly when handling confidential and sensitive information
• Adapts effectively to changing priorities, assignments, and work environments
• Maintains exceptional attention to detail, accuracy, and follow-through; takes ownership of responsibilities and sees complex projects through completion
• Advanced proficiency in Microsoft Outlook, Word, PowerPoint, and Excel, including advanced formatting and document-creation features
• Ability to learn and utilize additional systems and tools such as board management platforms, expense management systems, internal communication tools, and enterprise resource planning software
• Effective time management skills, including calendar coordination and travel planning

Please submit your resume for immediate consideration!

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