Job Description

A HNWI is looking for an organized Personal Assistant to help her with various administrative, household, and personal tasks for 2 days a week (flexible to which days) in the Memphis, TN area.

Key duties include calendar management, coordinating appointments, handling paperwork, running errands, overseeing household organization, liaising with contractors and vendors, assisting with tech issues (phones and laptops), and managing travel logistics .

The ideal candidate is proactive, resourceful, and highly organized , with strong problem-solving skills and excellent patience . The principal values a calm, thoughtful approach and needs an assistant who is both understanding and professional —this is a supportive role, not a personal friendship .

While solid prior experience is preferred , quick learners with discretion and adaptability will also be considered.

This is a long-term opportunity , with a flexible 16-hour workweek .

Job Title: Part-time Personal Assistant (Hybrid)

Reporting to: The Principal and Family Office

Location: Memphis, TN

Role : Mostly work from home, with in-person assistance as needed (at least once every 2 weeks)

Hours: 16 hours per week (2 days a week), ideal if candidate has flexibility to offer more if needed but not required

Salary: From $35 per hour, negotiable and DOE

Benefits: PTO and major federal holidays

The Family: The principal and her husband (2 adult children, not local)

Primary Home: Condominium in Memphis, with additional art studio building

Other Property : Home in Oxford, Mississippi – approx. 1.5 hours’ drive from primary home

The Staff: Family Office, and a Housekeeper

Key Responsibilities*

Please find the primary responsibilities outlined below:

*Please note the below list is not exhaustive.

Executive & Administrative Support

• Manage correspondence, scheduling, and calendar coordination for the principal and family.
• Liaise with the Family Office, vendors, and third parties to streamline operations.
• Provide proactive support, including task management and household organization.
• Handle basic tech troubleshooting and coordinate with IT providers as needed.
• Assist with projects, research, and ad-hoc administrative tasks.

Personal & Family Assistance

• Oversee personal appointments and calendar management.
• Run errands.
• Coordinate travel, itineraries, and last-minute changes.
• Plan and assist with family events, gatherings, and seasonal tasks.
• Manage mail, packages, and household shopping.

Property & Household Management

• Ensure home maintenance and cleanliness is kept up to standard.
• Ensure any items in the home that are broken are repaired.
• Stock level oversight and assistance with replenishment.
• Oversee and organize household staff, and service providers, and liaising with the Family office regarding bills to be settled and any changes in staff payroll (absences, etc.).

Travel & Secondary Residence Oversight

• Prepare Oxford residence ahead of visits and conduct occasional check-ins.

Candidate MUSTS:

• A clean valid Driver’s License, with own car to travel to and from work
• Excellent communication skills
• Legally able to work within the United States
• Based nearby with a realistic commute
• Minimum 3+ years working on similar types of duties
• Must be computer literate, and generally tech confident
• Excellent references required from both current and previous employers
• Happy to have a background check run (criminal & driver)
• Happy to sign a confidentiality agreement
• Be emotionally intelligent, professional & calm in demeanor, independent work style, accommodating & kind.

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