Personal Assistant Job at Leeds Professional Resources, North Miami Beach, FL

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  • Leeds Professional Resources
  • North Miami Beach, FL

Job Description

Exciting opportunity to be a personal assistant for a high-net worth family in North Miami. Position will be based out of their estate in North Miami Beach.

Responsibilities:

  • Manage and maintain executives' calendars, scheduling appointments, meetings, and travel arrangements.
  • Coordinate and organize complex itineraries, travel plans, and logistics.
  • Handle all incoming and outgoing communications, including phone calls, emails, and other correspondence in a professional and timely manner.
  • Prepare and edit documents, presentations, and reports with accuracy and attention to detail.
  • Conduct research and gather information to support decision-making.
  • Act as a gatekeeper, screening and prioritizing requests for the executives' time and attention.
  • Assist with the coordination of events, conferences, and other special projects.
  • Perform general administrative tasks, such as filing, expense tracking, and office management.
  • Provide personal assistance and support as needed, including managing personal appointments, coordinating household tasks, and handling other personal matters with discretion and confidentiality.
  • Anticipate and proactively address the needs of executives to ensure maximum efficiency and productivity.

Requirements:

  • Proven experience as a personal assistant or executive assistant, preferably in a professional or corporate setting.
  • Excellent organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines.
  • Strong written and verbal communication skills, with exceptional attention to detail.
  • Proficient in using office productivity tools, such as Microsoft Office Suite and other relevant software.
  • Ability to handle confidential information with discretion and professionalism.
  • Ability to work independently with minimal supervision, while also being a team player.
  • Flexibility to work outside of regular business hours as needed.
  • Professional demeanor, positive attitude, and excellent interpersonal skills.
  • Proficient in using QuickBooks.
  • Valid driver's license and reliable transportation (if required).

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