Job Description

As the Office Receptionist, you will play a pivotal role in creating a positive and efficient office atmosphere. You will be the first point of contact for clients, investors, and team members, ensuring a seamless experience. The ideal candidate will possess exceptional interpersonal skills, a keen attention to detail, and the ability to uphold the highest standards of professionalism.

Responsibilities include but not limited to:

• Welcome and greet visitors with professionalism and courtesy.
• Answer and direct incoming phone calls, taking messages when necessary.
• Maintain a polished and organized reception area.
• Ensure a high level of hospitality for clients and guests.
• Serve as a liaison between clients, investors, and internal staff.
• Handle inquiries with discretion and direct calls to the appropriate parties.
• Manage incoming and outgoing mail and packages.
• Provide administrative support to team members as needed.
• Assist with catering and technology needs in conference rooms.
• Coordinate conference room reservations and logistics.
• Ensure the office space reflects the professionalism and high standards of the firm.
• Monitor, order and replenish snacks and beverages.
• Ensure the kitchen area is clean and organized.
• Coordinate with building management for office maintenance.
• Periodically inspects printers to ensure good operating condition.
• Perform any special projects, additional duties and tasks as assigned.

Requirements:

• High School Diploma or equivalent.
• Proven experience as a receptionist or in a similar administrative role, preferably at a professional services firm.
• Impeccable professional appearance and demeanor.
• Strong organizational and multitasking abilities.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Word and Outlook.

Note: You must be work authorized in the United States without the need for employer sponsorship.

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