Job Description

Estimating Administrator

Based in Hillsborough NC. Reports to Estimating Manager and works alongside estimating and proposal team.

Job Duties:

• Upload and Download files from Sharepoint and coordinate with N Drive to maintain data flow.
• Internet research and utilizing other technology/software, as required.
• Calling and Emailing Vendors for quotes, qualifications, and other information- working with Vince to assist with quote organization.
• Updating vendor/subcontractor information on company database.
• Assist in prequalification of vendor/subcontractors.
• Proof Reading and assembling final proposal and bid submission for owners.
• Knowledge and understanding of process flow to ensure information released to estimators and project management is complete, accurate and well organized.
• General assistance to accounting, estimating and construction staff, as required.
• Answer calls and calendar deadlines.
• Document control: receive, file, track, and distribute all construction documents.
• Coordinating meetings and preparing minutes.
• Effectively and accurately communicate relevant project information to the client and project team.
• Assist proposal team in drafting proposals, Request for information, budgets, cash flows and
• preliminary schedules.
• Communicate ideas for improving company processes with a positive and constructive attitude and develop this attitude in others.
• Manage PreCon & Estimating department’s data and information flow.
• Support the estimating and proposal teams with document control and administrative duties.
• Manage multiple databases.
• Set up and maintain project folders.
• Prepare bid instructions, bid forms, and bid scopes for distribution.
• Manage bid outreach including municipal requirements for forms and postings.
• Send out bid and budget requests.
• Oversee tracking of subcontractor prequalification.
• Participate in subcontractor approval process.
• Prepare and send out estimate packages and presentations to clients.
• Manage print production of plans and specs.
• Understand and Develop Autodesk Construction Cloud for implementation across estimating and precon.
• Develop bid review books, estimating handoff books, and coordinate with operations
• Maintain estimating bid schedule and meeting agenda.

Physical Requirements:

• Performing physical activities that require considerable use of your arms and legs and moving your whole body, such as climbing, lifting, balancing, walking, stooping, and handling of materials.
• Move heavy objects (94 pounds or more) short distances (20 feet or less).
• Move light objects (less than 94 pounds) long distances (more than 20 feet).
• Heavy lifting with repeated stooping, carrying and bending continually over time (i.e., picks up materials and move to a different location).
• Work long shifts with non-standard break times.
• Work in a variety of weather conditions with exposure to the elements.
• Must have good hand-eye coordination, quick reaction times.
• Able to sit for long periods of time.
• Able to wear a hard hat, safety glasses, gloves, and safety-toed boots.
• Able to Enter the cab of a vehicle that is 3.5 feet (or more) off the ground.
• Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
• Must be able to lift and carry up to 50 lbs.
• Must be able to talk, listen and speak clearly on telephone.

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